Document Controller (Sasolburg)

We currently looking for Document Controllers

The Document Controller will perform generic Document Control responsibilities and support Senior / Principal Document Controller on a portfolio of projects. Capable of working independently on small-size projects and will be responsible for communicating project issues potentially impacting the project portfolio.

What your responsibilities as a DC will be:

• Aware of working within corporate & project-specific document control procedures
• Conform to company enforced specifications and document control procedures
• Ensure control and coordination of projects documentation and data
• Ensure proper organization and security of documents (paper and electronic)
• Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable
• Maintain proper organization and storage of documents and information
• Maintaining the document control database
• Process incoming and outgoing documentation as per DMS processes and procedures
• Receiving incoming documents & drawing using DMS databaseIssuing documents & drawing in a controlled manner using DMS database
• Receives, catalogs and stores hard copies and electronic copies of all project documentation, technical drawings, reports, and related information in an orderly manner, in line with policies and procedures
• Ensure all drawings/documentation are correctly identified, distributed, and filed/stored
• Ensure updating of reply-by date information and follow-up with stakeholders as expected by the client
• Ensuring timely turnaround of documentation issued internally or received externally
• Provide full document control support to the team
• Preparing and administrating agreed distribution matrixes
• General document control activities such as photocopying, scanning, analysis of suppliers' documents compliance with Project standards regarding numbering and all other aspects related to document quality
• Produce internal and external (Clients and Suppliers) over-due reports
• Establish and maintain the Master Document Register in cooperation with the Project team
• Perform adequate Health Checks as per time agreements with client and internal management
• Perform reporting duties as per Document Management Service requirements
• Support business reviews as per client request
• Update and verify Master List according to the standards
• Contribute to Forums