Departmental Secretary, Cape Town

Job Knowledge

, Skills and Experience A National Senior certificate or equivalent  2 years relevant experience working in a university faculty/departmental office environment Proficiency in MS office and ITS

Recommended

A relevant post-matric qualification  Key Performance Areas / Principal Accountabilities Correspondence (departmental emails, letters to staff) Secretarial Support (diary management, setting up meetings, compiling agendas, taking minutes) Administration (administration pertaining to department ranging from administration of examinations, correspondence, timetables, handling of tests/examination scripts, processing of application forms, and all HC related administration) Database Administration (collate information for inputting on the system, check data for correctness, update data on regular basis) Department liaison (liaising with Heads of Departments, Dean, support departments/units, and external partners) Records administration (organizing, filing, and retrieving records} General office operations (ordering stationery and equipment, maintaining stock) Team/Department Support (attend to student and staff queries, participate in department activities such as registration and graduations, assist with event organization and logistics) Competencies Adaptability Verbal and written Communication Team player Initiating action Minute taking skills Computer literacy Learner/Client focus Planning, organizing and time management Interpersonal skills Stress tolerance Safety awareness