Senior Training Coordinator, Cape Town

The Senior Training Coordinator provides essential administrative, logistical, and compliance support to the Training team. This role ensures that all training activities, records, and processes are managed efficiently and in line with company standards, regulatory requirements, and the companies Learning&Development policy. The position requires excellent organisational skills, attention to detail, and the ability to manage multiple training and development activities simultaneously while engaging with operational teams to uphold training compliance.

Key Responsibilities Training Administration&Coordination

Coordinate and oversee day?to?day training activities.

Develop and maintain training plans based on operational, regulatory, and organisational needs.

Execute full training logistics, including:

Scheduling internal and external training

Arranging venues and resources

Preparing training materials and printing

Processing training registers and certificates

Managing filing and documentation

Communicate schedules, changes, and requirements to operations and training teams.

Compliance, Reporting&Record Management

Maintain training accreditations in line with local regulatory requirements.

Ensure audit readiness for all training-related processes.

Support skills development reporting, including:

ATR (Annual Training Report)

WSP (Workplace Skills Plan)

BBBEE training compliance

Maintain high-quality training records on:

SharePoint

LMS

Offline databases

Hardcopy files

Quality Assurance&Training Delivery Support

Ensure all training meets the highest standards in line with the companies Learning&Development policy.

Support monitoring of training delivery quality, trainer performance, and team metrics.

Assist in designing and updating local training courses to meet organisational and regulatory standards.

Help ensure operational teams remain compliant with training validity requirements.

Financial Administration (NEW)

Create and process purchase orders for internal and external training providers.

Liaise with Finance to ensure accurate invoice tracking, reconciliation, and payment follow?up.

Support creditor management, including confirming training service delivery before payment.

Assist with debtors where applicable (e.g., cross?charging stations or departments).

Maintain accurate financial records for training-related expenses for month?end reporting.

Month-End, Reporting&Projects

Complete monthly training administration tasks (attendance tracking, compliance summaries, cost reporting).

Prepare month-end reports for the Training Manager or L&D leadership.

Participate in and support ad?hoc projects and assignments as delegated.

Ensure timely completion of all deliverables with high accuracy.

Stakeholder Engagement

Actively engage with Operations, Training Instructors, HR, Finance, and other key stakeholders.

Provide clear and proactive communication regarding training schedules, compliance gaps, and requirements.

Support and guide junior training staff where necessary.

Candidate Requirements Minimum Qualifications

Grade 12 (Matric)

Relevant qualification in Learning&Development, Training Administration, HR, or related field

Train?the?Trainer certification

Experience

3–5 years

experience in Learning&Development coordination

Knowledge of:

SETA processes

Skills Development Act

Local regulatory bodies

Experience managing multiple complex training projects

Financial administration experience (purchase orders, invoices, creditors/debtors)

Aviation experience is advantageous

Technical Skills

Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)

Strong administrative and record?keeping skills

Ability to manage and maintain digital and physical training files (SharePoint, LMS, etc.)

Basic financial understanding (POs, reconciliations, tracking invoices)

Behavioural Competencies

Strong work ethic and high attention to detail

Ability to work under pressure and take initiative

Flexible, adaptable, and solutions-oriented

Strong organisational and multitasking ability

Collaborative and supportive team player

Good communication and interpersonal skills

Capability to handle sensitive and confidential information professionally

Key Attributes for Success

Highly organised with excellent record?keeping discipline

Ability to maintain compliance across multiple training streams

Strong communication and stakeholder engagement

Confident in managing training logistics end?to?end

Comfortable with financial tracking and administrative tasks

Proactive, reliable, and committed to continuous improvement

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