Utilities Technical Support - Back Office Advisor, Cape Town

Overview As our business continues to thrive and expand, we are searching for exceptional individuals to become part of the Sigma Family as Customer Service Advisors. Why joining us at Sigma is a fantastic opportunity?

Who are the Sigma Family? At Sigma, we stand out and were acknowledged in May 2023 by the Sunday Times as one of the Best Places to Work– voted by our people.

What being a part of the Sigma Family means for you

Career development and opportunities to apply for internal promotions following your probationary period.

Monthly, Quarterly and Annual awards with marvelous prizes.

Resources such as the Employee Assistance Program (EAP) and Mental Health First Aiders to support you when life might not be going quite as you expected.

Receive a tree in the Sigma Forest when you pass probation. This will allow you to review how your tree is reducing your carbon footprint.

Medical Insurance– Covers doctor visits, optometrist appointments and dental assistance, funeral cover, Group Life Cover, which are all free from the Sigma Family to you.

Transportation Benefits– Accommodate making your traveling journey to work easier with the amazing shuttle services that we offer our employees.

Join communities and collaborate with your colleagues on our internal Social Media platform.

The opportunity to be a part of an equal, diverse, and inclusive workplace– all amazing people are welcome in the Sigma Family.

What Your Day‑to‑Day will Look Like You’ll be working from offices based in Southern Suburbs, Cape Town. The role is primarily back‑office focused and involves working within complex back‑end systems to correct account data, support gains/losses processes, and enable accurate customer servicing. Successful candidates will be trusted with elevated system access to make critical updates and resolve technical account issues. Full training will be provided, but a strong willingness to learn and understand back‑end systems and processes is essential.

Responsibilities

Process and manage Proformas received from the Front Office (FO) and Middle Office (MO), ensuring accuracy and timely completion.

Update and correct customer account information to maintain billing accuracy and prevent debt discrepancies.

Proactively contact customers to obtain missing or incomplete information required to progress Proformas or resolve account issues.

Ensure full compliance with internal policies and all relevant UK Regulatory Standards at every stage of the process.

Provide empathetic, professional support to customers, with particular care for those identified as vulnerable.

Investigate and resolve data inconsistencies across metering, billing, and gains/losses workflows to support accurate service delivery.

Operate efficiently within SAP IS‑U and other industry systems to manage workflows, update data, and maintain accurate customer records.

Follow structured procedures and step‑by‑step guides to ensure system updates and data corrections are performed consistently and accurately.

Communicate clearly and compliantly, both verbally and in writing, in line with the campaign's communication standards and regulatory requirements.

Minimise repeat contacts and complaints by ensuring thorough backend resolution and comprehensive documentation of actions taken.

Collaborate effectively with internal teams to escalated and resolve complex account, data, or system issues promptly.

What Amazing People Will Bring to the Role You are someone who is dedicated to providing outstanding customer service. Your commitment shines through as you genuinely enjoy assisting people with their concerns, possessing excellent listening, communication, and empathy skills. Confidently you engage with individuals to address customer inquiries and conflicts. Adapting to change comes naturally to you, comfortable both in independent work and team settings. You strive towards KPIs, welcome feedback and maintain a positive outlook. You excel under pressure, diligently tracking your targets in a fast‑paced work environment.

Requirements

Minimum of 12 months in a technical, data‑focused, or process‑driven environment / 6‑12 months Utilities BPO experience where you worked in a back‑office environment with experience processing proformas would be advantageous.

You must have passed Grade 11 or Matric, proof if required.

You must have a clear criminal and credit record.

As a business requirement you must reside within 30 km of our main Diep River site.

Have a proven ability to communicate clearly and professionally with a diverse customer base.

Strong accuracy in data entry and account management.

Ability to identify gaps in information and take initiative to resolve issues.

Strong listening skills and the ability to tailor communication to individual customer needs.

Ability to identify and implement positive outcomes for customers, including appropriate referrals to support services.

Essential Skills

Technical curiosity– interest in understanding how backend systems and processes work.

Attention to detail– strong accuracy in data entry and system updates.

Problem‑solving abilities – ability to identify root causes and resolve data issues methodically.

Process adherence– comfortable following structured workflows and guides.

Trust&responsibility– able to handle elevated system access with care and diligence.

Communication– proven ability to communicate clearly and professionally with customers and colleagues, in line with ScottishPower policies.

Learning agility– quick learner with a proactive approach to training and development.

Desirable System Skills

Good working knowledge in SAP CRM and UI5.

Understanding in UK Industry systems, ECOES, Xoserve, Siemens, Itron and DCC.

Understanding of DTS and Meterflow.

Microsoft Office suite.

Desirable Technical Skills

SQL and Synapse understanding to allow for data analysis.

Understanding of the SAP Data Model.

API execution.

Simple and Straight Forward Recruitment We believe in a straightforward approach and don't believe in unnecessary hurdles for candidates. After sending us your CV, if we find a fitting position, we’ll reach out for a brief phone chat. If you match what we’re looking for in a new Sigma Family member, you’ll be invited to a Talent Session or a one‑on‑one interview. If successful, you’ll receive a start date and our fantastic onboarding team will get you ready for your first day.

Supporting Our Future People If you need any assistance or adjustments at any point during recruitment, feel free to let us know.

If you like the sound of being part of the Sigma Family, don’t wait and get applying!

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