Executive Assistant, Cape Town

Executive Assistant Support a dynamic US-based leadership team across multiple utility and construction entities

Remote from South Africa | R27 000 - R35 000 | Full-time | US hours (PST)

About Our Client Our client operates a group of companies within the construction, utilities, and infrastructure services space. With a multi-entity structure and a national footprint, the business supports complex field operations, strategic planning, and leadership functions across the United States. The company is fast‑paced, collaborative, and impact‑driven, ideal for individuals who thrive in high‑performance environments.

The Role: Executive Assistant This is a high‑level administrative support role to the CEO, COO, CFO, and other senior executives. The Executive Assistant will manage calendars, coordinate complex travel, and support cross‑departmental operations across multiple time zones and business units. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a demanding, fast‑moving environment.

Key Responsibilities

3‑5 years of experience as an Executive Assistant or in a high-level administrative role

Provide daily executive support, including drafting communications, handling confidential information, and preparing reports and presentations

Manage dynamic executive calendars across time zones and resolve scheduling conflicts

Coordinate and book international travel, including detailed itineraries and real‑time adjustments

Facilitate cross‑company scheduling and operational meetings across several business entities

Support compliance tracking, onboarding coordination, and employee communications

Prepare agendas, take meeting minutes, and manage follow‑up actions

Plan company events, leadership offsites, and staff functions

Maintain digital and physical filing systems, office supply processes, and vendor coordination

Use Microsoft Office 365, Teams, Outlook, SharePoint, and ERP systems for task execution and workflow management

About You

3‑5 years' experience in an Executive Assistant or senior administrative support role

Proven experience managing executive calendars and complex travel logistics

Strong written and verbal communication skills with a high level of professionalism

Highly organized, detail‑oriented, and capable of handling multiple priorities

Discretion and sound judgment in handling confidential matters

Proficiency in Microsoft Office Suite, SharePoint, Teams, and Outlook

Experience using ERP or project management systems

Background in construction, utilities, or multi‑entity environments preferred

Comfortable working US hours (PST: Monday -Friday, 8 am - 5 pm)

Must be South Africa-based and fluent in English with a neutral or no accent

Proactive, calm under pressure, and able to anticipate executive needs independently

#J-18808-Ljbffr