Executive Assistant, Cape Town

We are seeking a highly organized and proactive Executive Assistant to support senior leadership and ensure smooth day-to-day operations. In this role, you will manage schedules, coordinate communications, handle administrative tasks, and provide high-level support to executives in a fast-paced environment.

The ideal candidate is detail‑oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and efficiency. You will serve as a key point of coordination between executives, internal teams, and external stakeholders, helping optimize productivity and streamline operations. This positionrequires excellent communication skills, strong organizational abilities, and the ability to work independently while anticipating executive needs.

Key Responsibilities

Manage executive calendars, appointments, and meeting schedules

Coordinate internal and external communications on behalf of leadership

Organize meetings, prepare agendas, and take meeting notes when required

Handle travel arrangements, accommodations, and expense reporting

Prepare reports, presentations, and business documents

Maintain confidential files, records, and sensitive information

Assist with project coordination and follow‑up on action items

Screen and prioritize emails, calls, and requests for executives

Support day‑to‑day administrative and operational tasks

Collaborate with internal teams to ensure smooth workflow and communication

Skills&Experience Required

Proven experience as an Executive Assistant, Administrative Assistant, or similar role

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

High level of professionalism and confidentiality

Proficiency with Microsoft Office, Google Workspace, and virtual collaboration tools

Ability to prioritize tasks and manage deadlines effectively

Strong attention to detail and problem‑solving skills

Ability to work independently with minimal supervision

Experience coordinating schedules and managing executive calendars

Comfortable working in fast‑paced and dynamic environments

Core Competencies

Professionalism and discretion

Time management and organization

Communication and interpersonal skills

Adaptability and flexibility

Accountability and reliability

Critical thinking and initiative

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