Executive Assistant to the Managing Director #3007, Cape Town

This is a position within Keller Executive Search and not with one of its clients.

This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.

Key Responsibilities

Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively

Track commitments, decisions and action items to ensure consistent follow-through

Prepare agendas, briefing documents and meeting notes with clear action tracking

Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism

Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through

Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery

Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through

Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track

Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations

Maintain confidential records, contracts and documentation across shared systems

Anticipate requirements and proactively resolve issues before they ***

Qualifications

Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search

Demonstrated ability to manage complex, high-variability schedules and competing priorities

Experience coordinating teams, projects and research workstreams in a senior support capacity

Confident chairing or facilitating meetings and driving outcomes

Strong written and verbal communication skills to a professional services standard

Highly organised with reliable follow-through and strong attention to detail

Sound independent judgement in prioritisation and escalation

Absolute discretion with confidential information

Comfortable working across international time zones with flexibility around schedule when required

Self-directed and effective working remotely

Proficient with business productivity tools and able to adapt to new systems quickly

Benefits

Competitive remuneration commensurate with experience

Remote work arrangement, South Africa-based

Medical aid contribution

Paid annual and sick leave

All South African public holidays observed

Direct access to senior leadership

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