Recruitment Coordinator - REMOTE - SR009, Cape Town

Overview

Recruitment Coordinator support for high-volume recruitment operations. Remote work arrangement. Independent Contractor, Full Time. Location: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills. Work Schedule: US Time Zone; candidate should be flexible with client preferences.Responsibilities

Recruitment Coordination&Scheduling— 30%

Schedule interviews across multiple time zones and stakeholders Create Zoom meetings and calendar invites with correct links and materials Coordinate availability between candidates, interviewers, and recruiters Manage high-volume scheduling across multiple open roles Handle reschedules, cancellations, and last-minute changes professionallySend confirmations, reminders, and follow-ups to all participants Maintain organized recruiting calendars with accurate details

Candidate Communication&Pipeline Management— 25%

Manage all scheduling-related candidate communications via email Send interview confirmations, introductions, and next-step instructions Track candidate progression across recruitment stages Maintain timely follow-ups to prevent candidate drop-off Ensure consistent, professional candidate experience at every touchpointFlag stalled candidates or pipeline blockers proactively Support post-interview coordination and feedback collection

Data Management&Reporting— 20%

Maintain high ATS data integrity (Workable, Greenhouse, Lever, or similar) Ensure accurate candidate tagging, stage progression, and notes Update records, documentation, and pipeline statuses consistently Build and maintain recruitment trackers and dashboards Generate weekly and monthly reports on pipeline and scheduling metricsSupport ad-hoc reporting for leadership and recruiting teams Enforce consistent data entry standards across the team

Process Documentation&Improvement— 15%

Create and maintain candidate folders and interview documentation Prepare interview packets, scorecards, and role-specific materials Ensure interviewers receive all materials ahead of interviews Document recruiting workflows, SOPs, and best practices Identify recurring operational bottlenecks and propose solutionsSupport process improvements and light automation initiatives Maintain organized documentation and template libraries

Sourcing&Recruiting Support— 10%

Support top-of-funnel sourcing and talent mapping efforts Assist with candidate research and database building Conduct initial screenings or pre-qualification when needed Support recruiters during high-volume or critical hiring periods Maintain organized talent pools for future hiring needs

Requirements

Must-Haves (Required)

1-2+ years in recruitment coordination, operations, HR admin, or similar roles Experience supporting US-based recruiting processes preferred Proven ability to manage multiple priorities in high-volume environments Organization&Systems

Exceptional attention to detail and follow-through Strong calendar management and scheduling experience Process-driven mindset with comfort handling repetitive workflows Communication

Excellent written and verbal English communication Professional, polished candidate-facing communication style Strong email etiquette and stakeholder coordination skills Technical Skills

Experience with ATS platforms (Workable, Greenhouse, Lever, or similar) Advanced Google Workspace proficiency (Docs, Sheets, Calendar, Drive) Strong spreadsheet skills for tracking and reporting Familiarity with Zoom and scheduling tools Work Style

Proactive, independent executor Comfortable working remotely with minimal supervision Reliable EST/PST working-hour overlap Calm and organized under pressure Nice-to-Haves (Preferred)

3+ years in recruitment operations or coordination Exposure to sourcing, screening, or recruiting workflows Startup, agency, or high-growth environment experience Strong reporting or analytics skills Familiarity with US hiring practices and contractor roles Process improvement or operations backgroundTools Proficiency

ATS: Workable, Greenhouse, Lever, or similar Google Workspace: Docs, Sheets, Slides, Calendar, Drive Communication: Zoom, Slack, professional email Scheduling: Google Calendar, Calendly, or similar Spreadsheets: Advanced Google Sheets or Excel Benefits

Competitive Salary: Based on experience and skills Remote Work: Fully remote— work from anywhere Generous PTO: In accordance with company policy Direct Mentorship: Access to global industry leaders Learning&Development: Continuous growth resources Global Networking: Work with international teams Health Coverage (Philippines only): HMO after 3 months (full-time) Our Recruitment Process

Application Skills Assessment Initial Screening Top-grading Interview Client Matching Job Offer Onboarding Ready to Join Pearl Talent?

Build a long-term remote career enabling recruitment teams through systems, data, and operational excellence. Join Pearl Talent and grow by shaping scalable hiring infrastructure for high-performing global teams.

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