Executive Assistant to CEO, Cape Town

Full time | Ello Technology Pty Ltd | South Africa

Posted On 2026/05/27

Job Information Technology

Work Experience 4-5 years

Negotiable

City Cape Town

State/Province Western Cape

7100

Job Description Executive Assistant to CEO Role Purpose Why This Role Exists This role exists to ensure that the CEO’s decisions, priorities, and actions are translated into clear, tracked execution across the business.

You will do this by capturing every request, meeting outcome, and decision, and converting them into structured actions with ownership, deadlines, and follow-through.

This is a role for someone who thrives on structure, clarity, and accountability, and who takes pride in ensuring that nothing is missed, delayed, or left unresolved. Your success will be measured by how effectively you bring control, visibility, and momentum to the CEO’s workflow and the broader business.

What You’ll Own CEO Action Closure (Core)

Capture every CEO request and decision into Zoho

Assign owners, priorities, and deadlines

Track tasks to completion and escape risks early

Maintain a weekly“open loops” dashboard for the CEO

Track all executive report deadlines across the business

Ensure reports are delivered on time and in the correct format

Escalate risks early when delivery is at risk

Calendar&Time Protection

Organise and protect the CEO’s calendar

Batch meetings and reduce reactive scheduling

Ensure scheduling conflicts and errors are near zero

Meeting Execution

Prepare agendas and meeting packs

Capture minutes and action items

Log and track actions in Zoho within 24 hours

Communication&Inbox Control

Triage the CEO’s inbox and capture actions

Draft responses where appropriate

Ensure no requests remain unresolved outside the tracking system

What Success Looks Like

CEO actions captured and tracked the same day

Deadlines across the business consistently met

Meetings converted into clear actions and follow-ups

Minimal overdue tasks or missed commitments

A calm, organised executive workflow with full visibility

Non-Negotiables

Exceptional organisation and attention to detail

Ability to enforce deadlines and follow-ups professionally

High discretion and maturity when handling sensitive information

Strong systems discipline and documentation habits

Preferred Experience

Experience supporting a CEO or senior executive

Experience using Zoho Desk or similar ticket/task systems

Experience running meeting cadences, action trackers, or executive reporting systems

Earning Potential Your income should grow when your performance creates value.

We are looking for someone who takes ownership seriously and understands that consistency, structure, and execution drive real business impact.

This is how we do that at Ello:

Competitive, market-related salary aligned to the level of the role

A role built around ownership, accountability, and operational impact

The opportunity to grow your value as your contribution to the business increases

Performance Recognition Not just activity. Consistency, reliability, and execution that the business can depend on.

At Ello Technology, we value people who bring structure, discipline, and follow-through to critical areas of the business.

This is how we do that at Ello:

We recognise consistent, high-quality execution

We value reliability, attention to detail, and ownership

We reward people who keep the business running smoothly behind the scenes

We make strong performance visible and appreciated

This should feel like a meaningful career move, not just an administrative role.

We are looking for someone who wants to grow into greater responsibility, influence, and operational leadership over time.

This is how we do that at Ello:

Exposure to high-level decision-making and business operations

Opportunity to grow into broader operational or Chief of Staff-type responsibilities

Increasing ownership as trust and performance are proven

A performance-led environment where strong people can rise

Coaching and Development Good operators want structure. Great operators want to improve continuously.

This role gives you the opportunity to sharpen your organisational, communication, and operational skills through real business exposure.

This is how we do that at Ello:

Direct exposure to how a CEO operates and makes decisions

Practical, real-time feedback on execution and communication

A structured environment that strengthens systems thinking and discipline

Continuous learning through real responsibility and execution

Meaningful Work and Culture High standards. Strong support. Real impact.

At Ello Technology, this role is not about managing tasks— it is about ensuring the business runs with clarity, structure, and momentum.

This is how we do that at Ello:

You play a critical role in keeping the CEO and business aligned and effective

You help ensure decisions turn into action and action turns into results

You operate in a driven, ambitious environment where ownership matters

You contribute to a business focused on growth, performance, and accountability

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