Administrator, West Rand District Municipality

Job Description

PRIMARY RESPONSIBILITIES

To assist the Manager of the Geochem Admin Department to effectively overseeing the Administrative functions of the division as well as maintaining customer communication.

SPECIFIC RESPONSIBILITIES

Printing and e-mailing of test reportsInvoicing completed work as per agreed ratesAssist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets)Assist department with maintaining a current status of outstanding work as well as following up with the lab regarding expected reporting datesAssist Section Manger with contract review and issues of proposalsAssist with and co-ordinate customer enquiries/queries. Data entry of results into SLIM G6 where necessaryGeneral Laboratory duties as required and within qualificationsMaintain a clean working environmentComplies with health and safety regulations.Keep relevant communications confidentialComplies and conforms to the laboratory quality management system (ISO17025 and SANAS)Adhere to all quality and safety requirements of the SGS management system.Perform any other reasonable tasks as assigned by direct line manager.Participate and form part of Operational Integrity projects and campaignsApply Check status process and use the Stop Work Authority whenever the control of risks is not clearly established and understoodAdhere to all quality and safety requirements of the SGS management system.Perform any other reasonable tasks as assigned by direct line manager.

COMPLIANCE & AUTHORITY

Report any faulty and/or nonfunctioning apparatus or equipment to the immediate superior.Each staff member has the authority to cease the use of any equipment that may be deemed to constitute a safety hazard and/or work that may affect the quality or integrity of test results.Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without necessary knowledge and protection and take action to address the hazard.Cease to carry out work that may affect the quality (integrity) of services and take action to address the issue.Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.Implementation and maintenance of the quality system.

Qualifications

Education

Grade 12 / Matric or N3 with Mathematics and Science as subjects – and/or proven years of laboratory, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior LearningNational Diploma in Analytical Chemistry will be an advantage

Experience

Minimum of 3 years relevant experience in an administrative positionComputer Literate (Microsoft Office)Laboratory background be an advantage

REQUIRED SKILLS

Excellent problem-solving skillsAttention to detailExcellent interpersonal skills and the ability to work with a variety of personalitiesAbility to consistently meet deadlinesWorks well under pressureAbility to work both independently and as part of a teamSuperb organizational skillsAbility to multi-task and handle several issues simultaneouslyAbility to maintain a positive and professional attitude when dealing with escalated issues.