Personal Assistant / Executive Assistant to CEO, Centurion

Duties&Responsibilities: Executive&Personal Support

Provide comprehensive business and personal support to the CEO, serving as a trusted point of coordination and control

Anticipate requirements, preferences, and priorities to ensure the CEO’s day-to-day operations run efficiently

Handle confidential, sensitive, and urgent matters with sound judgment and complete discretion

Calendar, Time&Priority Management

Manage an evolving and complex executive diary, balancing competing priorities and resolving conflicts proactively

Safeguard the CEO’s time by assessing meeting relevance, preparing summaries and briefing notes, and optimising schedules

Coordinate engagements across multiple stakeholders and time zones where required

Meetings, Events&Hospitality Coordination

Plan, schedule, and coordinate internal and external meetings, board engagements, lunches, dinners, and corporate events

Prepare agendas, briefing packs, presentations, and supporting documentation

Attend meetings as required, record accurate minutes, track action items, and follow up to ensure completion

Oversee hospitality and engagement arrangements with professionalism and attention to detail

Administrative&Operational Excellence

Manage all travel arrangements, including flights, accommodation, visas, and transport logistics

Prepare expense claims, correspondence, and executive documentation accurately and within required timelines

Support ad hoc initiatives, research tasks, and the preparation of executive-level reports and presentations

Stakeholder&Relationship Management

Serve as a key liaison between the CEO and internal and external stakeholders, including Board members, senior executives, clients, and partners

Build strong, trusted relationships and communicate on behalf of the CEO with professionalism and emotional intelligence

Manage incoming requests, correspondence, and competing priorities with diplomacy, confidence, and assertiveness

Strategic&Advisory Support

Keep the CEO informed of key priorities, deadlines, risks, and emerging issues

Act as an organisational“barometer,” sensing dynamics, flagging concerns, and ensuring the CEO is prepared and aligned

Support decision‑making by providing relevant context, insight, and follow‑through where appropriate

Desired Experience&Qualification:

Bachelor’s degree or 3‑year tertiary qualification in Office Management, Business Administration, or a related field

Minimum of 5 years’ experience as an Executive Assistant / Personal Assistant, with proven C‑suite support experience

Demonstrated ability to manage complex calendars, high workloads, and confidential matters independently

Advanced proficiency in Microsoft Office and desktop publishing tools, with strong capability in creating polished executive presentations

Excellent verbal and written communication skills

Exceptional organisational ability with meticulous attention to detail

High levels of integrity, discretion, and professionalism

Strong decision‑making capability and sound judgment in managing priorities and time

Ability to work autonomously, manage ambiguity, and adapt quickly to changing demands

Comfortable operating in a high‑pressure, fast‑paced, and entrepreneurial environment

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