Finance Administrator, Durban

Purpose of the Position:

The Finance administrator is responsible for preparing financial reports and administering all payroll activities. This includes gathering, analysing and interpreting all financial data as well as optimizing financial controls, procedures and updating daily transactions.

ROLES AND RESPONSIBILITIES

FINANCE OBJECTIVE

• Implements invoicing, statements, and quotations.
• Responsible for pastel capturing and uploading of payments.
• Preparing bank deposit recons and receipting of all income (cash & eft), controlling petty cash and petty cash recon
• Completing any required information by banks
• Querying of any outstanding payments/subsidy payments
• Preparation of finance minutes and agenda
• Manages budgets for fundraising projects.
• Implements invoicing, statements, and quotations.
• Responsible for pastel capturing and uploading of payments.

PAYROLL AND HR OBJECTIVE

• Administering of the payroll, managing of the leave function, preparation of provident fund recons
• Printing of employee payslips, VIP payroll reports monthly and monthly clock watch reports.
• Uploading of salary payments monthly and filing of all the above information.
• Preparation of UI-19 forms, salary schedules to employees, maternity benefit forms and retirement forms
• Administering of the payroll, managing of the leave function, preparation of provident fund recons
• Printing of employee payslips, VIP payroll reports monthly and monthly clock watch reports
• Uploading of salary payments monthly and filing of all the above information
• Preparation of UI-19 forms, salary schedules to employees, maternity benefit forms and retirement forms
• Responsible for submitting all subsidy recons.
• Prepares quarterly financial recons and expenditure report for the various subsidies
• Monthly submission of employee claim forms in DBN and salary report sent to PMB for submission
• Prepares monthly income and expenditure reports for the various subsidies to be sent off timeously
• Submitting of employee information required for the online application and submitting of reports for the various subsidies when required

AUDIT OBJECTIVE

• Preparation of the following: creditor files, recons
• Preparation of deposits, petty cash, and cash receipts recon
• Preparation of debit order recon and fixed asset register
• Preparation of donation in kind report and fundraising reports
• Preparation of subsidy breakdown and SLA documents
• Preparation of staff count, inter branch recons
• Preparation of budgets for funding proposals

FUNDRAISING EVENTS

• Attend a minimum of 5 events each year (Eye can walk, ECR home and garden, Gold cup, Gala dinner and Disability day)
• Ensuring that all financial controls and budgets are in place for all fundraising events
• Reconciling generated funds through events – post all fund raising events

COMPETENCIES REQUIRED

• Adaptability and flexibility
• Judgement and Accountability
• Analytical Thinking
• Communication and influence
• Teamwork
• Strategic Thinking
• Collaboration

ADDITIONAL REQUIREMENTS

• Diploma in bookkeeping / Administration or an equivalent

• Experience in bookkeeping.