Officer: Acquisition Mngmt - Quotations, Durban

Division: Finance Reference No: 6579 Location: Durban, Kwazulu-Natal, ZA Employment Type: Permanent Disability (EE targeted role): Yes T.A.S.K Grade: 10 Job Posting Salary: R434,656.00 Job Posting End Date: 2 Jun 2026

The Road Accident Fund’s mission is to provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.

Purpose of the Job The Officer: Acquisition Management (Quotation) is responsible for achieving business units targets, including allocated projects, by providing customers with easy and friendly SCM operations support and solutions to meet their requirements. The position is responsible for the maintenance of purchasing arrangements for the RAF and for acquiring goods, services and works as per prescribed thresholds.

Key Performance Areas Acquisition Management

Receives and verifies the validity of the application request.

Compile RFQ documents.

Issue RFQ to suppliers.

Manages responses from suppliers.

Conduct evaluation of RFQ received.

Maintain the PR in the system.

Create and issue PO or Handover RFQ documents to contract.

Follow up on deliveries.

Compile Bid Adjudication Committee (BAC) submissions for deviations.

Compile and update the reports templates on a weekly basis. Keep abreast with developments around SCM Legislative Framework/ Prescripts.

Support the research and negotiation of prices and terms of agreements with suppliers on behalf of RAF.

Conduct market research to identify potential suppliers who could meet RAF's needs.

Review or evaluate bids from suppliers to ensure that they conform to specifications and are complete.

Arrange BEC meetings for evaluation of bids from suppliers for complex RFQs to ensure that they conform to specifications and are complete.

Communicate with suppliers/service providers to ensure that orders are processed accurately and on time.

Implement acquisition management processes.

Reporting

Assist in the preparation and submission of Regulation reports.

Contribute to the development of functional reporting systems, for management, project or performance reporting.

Stakeholder Management

Assist with inquiries and requests for information from both internal and external stakeholders.

Assist customers with requirements timeously and provide alternative solutions to business units/requirements.

Provide constant written feedback to customers until the transaction under consideration is completed.

Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

Records Management

Archive all the necessary documents related to individual purchase requisitions on the shared folder and system.

Qualifications

Bachelor’s Degree/ Advanced Diploma in a Supply Chain Management/Finance related qualification.

Experience

Relevant three (3) years’ experience in an Acquisition Management related environment specifically dealing with quotations.

Knowledge and understanding of procurement/ supply chain management within SoEs will be an added advantage.

Behavioural Competencies

Planning, Organising and Coordinating

Personal Mastery

Judgement and Decision Making

Ethics and Values

Client Service Orientation

Technical Competencies

Knowledge of Public Finance Management Act (PFMA)

Knowledge of Treasury Regulations and other relevant regulations

Knowledge of Ms Office

Understand and knowledge of ordering process and supply chain

Ability to work under pressure with less supervision

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