Procurement Admin Clerk, Durban

Job Description

Purpose of the Role

To ensure the smooth, accurate, and compliant handling of administrative, procurement, and financial support processes across stores, Distribution Centre (DC), and Head Office.

Insurance Administration

·        Handle and process insurance claims and incident reports.

·        Liaise with all relevant parties regarding insurance-related matters.

·        Compile and submit weekly insurance reports every Monday.

Procurement & Purchasing

·        Obtain quotations and place orders for stores, DC, and Head Office requirements (e.g., labels, pallet wrap, boxes, stationery, and related operational items).

·        Issue purchase orders accurately and timeously.

·        Complete and submit new credit application forms.

·        Pack and distribute store stationery.

·        Maintain current store stationery requirements by monitoring OPUS and compiling allocation reports for submission to DC.

Financial & Accounts Administration

·        Load payments and provide proof of payments where required.

·        Process daily COD payments, budgets, and month-end payments.

·        Prepare and process approximately 20 monthly creditor reconciliations.

·        Raise invoices for tiling allowances and follow up on payments from landlords.

·        Conduct 3-month reasonability checks on billing for credit card machines.

·        Assist with bank guarantees administration.

Store Support Administration

·        Open new stores on Pastel and create the required GL codes according to company requirements.

·        Attend weekly new store meetings every Thursday.

·        Coordinate store closure cancellations, including credit card machines, insurance, security, and related services.

·        Order and cancel credit card machines, while handling related queries and faults.

General Administration

·        Perform ad hoc administrative and finance-related tasks as requested by the Accountants or Finance Manager.

·        Ensure compliance with company policies, procedures, and operational standards.

Requirements

Minimum Requirements

Qualifications

• Grade 12 / Matric (essential)
  

• Minimum 2 years’ experience in administration and procurement.
  
• Exposure to accounts payable or finance administration will be advantageous.
  

• Strong attention to detail
  
• Excellent organisational and administrative skills
  
• Accountability and ownership
  
• Team player with good interpersonal skills
  
• Reasonable knowledge of accounts payable processes
  
• High level of integrity
  
• Reliable and consistent work ethic
  
• Flexible and adaptable in a fast-paced environment
  

Requirements
Minimum Requirements: Relevant degree in Industrial Engineering, Business Analysis, Information Systems FTI BA / PM Qualification (Advantageous) 5 Years+ experience in a Business Analyst, Systems Analyst role Experience in compiling business requirements documents, functional requirements specifications etc. Experience in compiling and driving detailed project execution plans Experience in business process modelling tools (Advantageous) Experience in project management tools (Advantageous) Experience in agile methodologies (Advantageous) Experience in Systems Development Lifecycle (SDLC); (Advantageous) Experience in a logistics, retail and project environment (Advantageous) Knowledge of supply chain management systems e.g. distribution transaction systems, warehouse management systems, shipping systems etc. (Advantageous) Valid Driver’s License with own transport for travel when required Advanced MS Office Skills/ Google Workspace General Requirements: Focus on customer satisfaction, efficient use of resources and delivering on solution objectives Excellent communication skills, cooperation with stakeholders while building trusted and influential relationships Driving your own development, but also of those around you. Proactive approach, accountable and creative in problem-solving Ability to thrive under pressure and deadlines Ability to function within various different teams and environments, but also work independently Willing to travel