Payroll Administrator, Durban

Our client is seeking an experienced Payroll Administrator to join their team based in Durban

MINIMUM REQUIREMENTS

Matric / Grade 12

Tertiary qualification in Payroll, HR, Accounting or Business Administration advantageous

2-5+ years’ experience processing payroll

Labour broking environment experience strongly preferred

Strong understanding of South African payroll legislation, statutory deductions and Bargaining Council conditions

Proficiency in payroll software (e.g. Sage 300 People, VIP, Payspace, D-Bit) and advanced Excel skills

MAIN JOB FUNCTIONS

Capture new employees onto the Payroll System from contracts and terminate employees when contracts end, are dismissed, or resign

File documentation appropriately

Capture employee time and payroll data from manual timesheets; compute time worked, post wages and deductions

Process, print, and prepare payslips

Ensure payslips are correctly emailed to consultants

Maintain employee records by recording and updating information regularly

Review payslips and reconcile payroll discrepancies

Verify attendance and pay adjustments with consultants according to Pay Query Form

Query discrepancies with Group Payroll Manager

Provide payroll information to employees and managers on payroll matters, tax issues, and benefit plans

Safekeeping of payroll records

Liaise with management regarding payroll costs and payments

Assist with ad-hoc requests from Payroll Manager and Directors

Request missing documents from consultants (e.g., bank statements, ID documents)

Maintain compliance with:

South African labour law (BCEA, LRA)

Bargaining council agreements

Statutory deduction requirements (PAYE, UIF, SDL, COIDA, etc)

Ensure payroll data and processes adhere to audit, POPIA, and internal control standards

Maintain and update employee data in payroll system

WORKING CONDITIONS Office-based position in administration building

Normal working hours:

Monday–Thursday: 7:30am – 4:30pm

Friday: 7:30am– 4:00pm

Extra hours occasionally required during busy periods

SKILLS&COMPETENCIES

Excellent attention to detail, organisational skills and ability to meet skills deadlines

Professional communication skills and confidentiality in handling sensitive data

High numerical and analytical ability

Strong problem solving and reconciliation skills

Ability to work under pressure and manage competing priorities

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