Invoice Financing Administrator / Debtors Controller (FTC), East London

Job Purpose

• Administer the back-office processing and accounting of confidential, with-recourse invoice financing transactions.
• Maintain accurate financial records and ensure operational compliance.
• Liaise with clients' debtor controllers, not their debtors.

Key Responsibilities

• Processing: Validate client invoices for financing eligibility.
• Accounting: Post funding, repayments, and fees on Xero and Frontier LMS.
• Reconciliation: Daily and monthly reconciliations of financed invoices and bank accounts.
• Monitoring: Track debtor payments, escalate overdue invoices.
• Client Liaison: Communicate with clients' finance teams professionally.
• Reporting: Prepare regular client statements and internal management reports.
• Compliance: Ensure transactions follow regulatory and internal policy standards.
• Workflow Management: Coordinate the full invoice financing lifecycle from funding to repayment.
• Record-Keeping: Maintain up-to-date, secure transaction files.
• Continuous Improvement: Recommend enhancements to efficiency and accuracy.

Key Competencies and Skills

• Solid accounting and bookkeeping knowledge (debtors, reconciliations).
• Strong attention to detail and high level of accuracy.
• Analytical approach to problem-solving.
• Proficiency in Xero, Excel, and general IT systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High integrity and respect for confidentiality.
• Customer service orientation (internal and external stakeholders).
• Team player, proactive, adaptable, and willing to learn.

Qualifications and Experience

• Tertiary qualification in Finance, Accounting, or related field (BCom or diploma preferred).
• 1–2 years’ experience in accounting, debtors’ control, or finance administration.
• Experience with Xero (preferred) or other accounting software.
• Exposure to invoice discounting, factoring, or banking industry (advantageous).
• Basic knowledge of financial compliance (e.g., KYC, AML) helpful.

Type of Person

• Detail-oriented, conscientious, and organized.
• Ethical, trustworthy, and discreet.
• Self-motivated and proactive worker.
• Team-oriented with strong collaboration skills.
• Calm under pressure and handles deadlines effectively.
• Professional and positive attitude toward service and learning.

Reporting Line

Reports to the Senior Accountant