Project Finance Co-ordinator, East London, South Africa

Overview
We are seeking a highly organised and detail-oriented Project Finance & Administration Co-Ordinator to support the financial and administrative functions of multiple projects. This role involves managing budgets, procurement, reporting, and ensuring projects are executed efficiently and within financial controls.

Key Responsibilities

• Manage project administration including quotes, invoices, purchase orders, and delivery follow-ups
• Handle procurement processes and track project materials and orders
• Prepare and manage payment packs, payment registers, and banking uploads
• Maintain accurate financial records, including receipting of creditors and subcontractors
• Generate and submit monthly project invoices and follow up on payments
• Support project setup, coordination, and ongoing administrative requirements
• Assist with tender submissions and contract administration (including NEC contracts)
• Compile monthly reports (including ED reports, BBBEE documentation, and supporting records)
• Maintain procurement trackers and ensure all documentation is up to date and properly filed
• Liaise daily with finance, HR, project teams, suppliers, and subcontractors
• Attend and support project meetings, including minute-taking where required
• Monitor and reconcile e-wallet spending and maintain related records

Minimum Requirements

• Minimum 2 years' experience in project administration and/or financial administration
• Matric (with Accounting and Mathematics)
• Experience in finance, procurement, or project environments advantageous
• Knowledge of accounting principles and financial systems
• Proficiency in Microsoft Excel
• Valid driver's licence

Key Competencies

• Strong organisational and time management skills
• High attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Excellent communication and interpersonal skills
• Strong numerical and analytical ability
• Ability to collaborate with diverse teams and stakeholders
• Effective multitasking and problem-solving skills

Additional Information

• Willingness to travel and work across various locations within South Africa
• Ability to maintain a positive and professional working environment
• Experience with reporting and compliance documentation is advantageous

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.