Project Finance Co-ordinator, East London

Overview We are seeking a highly organised and detail-oriented Project Finance&Administration Co-Ordinator to support the financial and administrative functions of multiple projects. This role involves managing budgets, procurement, reporting, and ensuring projects are executed efficiently and within financial controls.

Key Responsibilities

Manage project administration including quotes, invoices, purchase orders, and delivery follow-ups

Handle procurement processes and track project materials and orders

Prepare and manage payment packs, payment registers, and banking uploads

Maintain accurate financial records, including receipting of creditors and subcontractors

Generate and submit monthly project invoices and follow up on payments

Support project setup, coordination, and ongoing administrative requirements

Assist with tender submissions and contract administration (including NEC contracts)

Compile monthly reports (including ED reports, BBBEE documentation, and supporting records)

Maintain procurement trackers and ensure all documentation is up to date and properly filed

Liaise daily with finance, HR, project teams, suppliers, and subcontractors

Attend and support project meetings, including minute‑taking where required

Monitor and reconcile e‑wallet spending and maintain related records

Minimum Requirements

Minimum 2 years’ experience in project administration and/or financial administration

Matric (with Accounting and Mathematics)

Experience in finance, procurement, or project environments advantageous

Knowledge of accounting principles and financial systems

Proficiency in Microsoft Excel

Valid driver’s licence

Key Competencies

Strong organisational and time management skills

High attention to detail and accuracy

Ability to work under pressure and meet deadlines

Excellent communication and interpersonal skills

Strong numerical and analytical ability

Ability to collaborate with diverse teams and stakeholders

Effective multitasking and problem‑solving skills

Additional Information

Willingness to travel and work across various locations within South Africa

Ability to maintain a positive and professional working environment

Experience with reporting and compliance documentation is advantageous

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

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