Export Administrator, Springs

Job Overview: 

Seeking a highly organized and detail-oriented Export Administrator professional to join our team.
This role is responsible for the end-to-end export administration process, ensuring all shipments are executed accurately, on time, and in full compliance with regulatory requirements. You will play a critical role in coordinating logistics, managing documentation, managing communication and supporting operational excellence across export and compliance functions. 

Key Responsibilities: 

Export Administration & Invoicing

• Capture and process export orders accurately.
• Prepare Exports Documentation.
• Maintain complete export shipment files.
• Reconcile shipments and financial records.

Export & Logistics Coordination

• Plan and manage shipment logistics. 
• Liaise with cold stores and freight forwarders. 
• Ensure product readiness, loading instructions, and timelines. 
• Track shipments and keep stakeholders informed. 

Compliance & Documentation

• Ensure adherence to related regulations
• Maintain accurate and audit-ready export records
• Prevent delays or rejections through proactive compliance management

Reporting & Process Management

• Compile weekly shipment reports
• Maintain documentation archives
• Identify and improve export processes

Minimum Requirements: 

• Tertiary qualification in Business, Commerce, Logistics, or related field an advantage. 
• Minimum 5 years' experience in export administration or similar role. 
• Experience in the fishing or marine industry advantageous. 
• Valid driver's license and passport.
• Spanish / Portugues language skills advantageous. 
• Proficient in Microsoft Office Suite. 

Personal Attributes: 

• Strong attention to detail and accuracy.
  
• Proactive problem-solving ability.
  
• Strong communication and coordination skills.
  
• Ability to work under pressure and meet deadlines.
  
• High level of accountability and integrity.