Personal Assistant, Johannesburg

KEY DUTIES AND RESPONSIBILITIES:

• Manage the day-to-day administrative affairs of the Managing Director SOAF including but not limited to Calendar management; Claim Recons; and leave management.
• Schedule and coordinate internal & external meetings with relevant stakeholders.
• Prepare monthly Leadership meeting agendas, meeting reminders and prepare meeting minutes and documentation as required.
• Support the Managing Director SOAF by reviewing, analyzing information, and come up with action plan.
• Prepare special monthly and annual reports, PowerPoint presentations when needed.
• Provide general support to visitors and expats management.
• Providing support to the Managing Director SOAF relating to travel management.
• Maintain and develop an updated filing system and database.
• Provide support with budget preparation and presentation.
• Monitor ESS Claims and Credit Card claims of the Managing Director SOAF and report on these monthly.
• Arrange travel and logistics including booking flights, car rental and hotel accommodations locally and internationally when needed.
• Support with all ad hoc requests from site and cluster.
• Plan all in-house or off-site activities such as dinners and teambuilders for SOAF as required.
• Manage SOAF communication.