Office Manager, Johannesburg

PURPOSE OF THE ROLE

The core purpose of this role is the effective management of the office environment, administration and assistance to staff as well as to promote and enhance the image of the company. Reporting to the Regional Office Manager, the Office Managers responsibilities will include any reasonable instruction from the Regional Office Manager (but not limited to):

OBJECTIVES
MAIN FUNCTIONS OF THE JOB

• Manage daily office procedures and operations
• Maintain Office Filing and Stocktake
• Oversee Maintenance of Office Equipment
• Ensure Office Supplies are stocked and ordered
• Manage Petty Cash and Office Budgets
• Assist with Quotations and Procurement Process
• Ensure Cost Control and Expense Tracking
• Act as first point of contact for visitors and clients
• Coordinate meetings and calendars
• Refreshment and Catering preparation and coordination
• Reception Duties as and when required
• Courier Process
• Logging access tickets as and when required
• Assist the team with any errands for VIP guest/s
• Draft and send professional emails on behalf of the office or management when required
• Report office maintenance issues and follow up until resolved
• Assist with onboarding support for new employees (desk setup, access cards, stationery)
• Support management with any ad hoc office tasks or errands
• Coordinate office events, meetings, and staff needs when required
• Track and follow up deliveries to ensure timely receipt of goods
• Maintain supplier relationships and update vendor information as needed
• Supervise housekeeping staff to ensure the office is clean, presentable, and well-maintained
• Promote a positive, collaborative office culture