Personal Assistant, Johannesburg

What you will enjoy doing

The job holder is responsible for providing full service executive administrative support to the senior executive management team. He/she will coordinate all office services, assist with reporting, presentation & budget preparation.

Manage the day-to-day administrative affairs of the Managing Director SOAF including but not limited to Calendar management; Claim Recons; and leave management. Schedule and coordinate internal & external meetings with relevant stakeholders. Prepare monthly Leadership meeting agendas, meeting reminders and prepare meeting minutes and documentation as required. Support the Managing Director SOAF by reviewing, analyzing information, and come up with action plan. Prepare special monthly and annual reports, PowerPoint presentations when needed. Provide general support to visitors and expats management. Providing support to the Managing Director SOAF relating to travel management Maintain and develop an updated filing system and database. Provide support with budget preparation and presentation. Monitor ESS Claims and Credit Card claims of the Managing Director SOAF and report on these monthly. Arrange travel and logistics including booking flights, car rental and hotel accommodations locally and internationally when needed. Support with all ad hoc requests from site and cluster. Plan all in-house or off-site activities such as dinners and teambuilders for SOAF as required. Manage SOAF communication.

What makes you great

QUALIFICATION AND EXPERIENCE REQUIREMENTS:

Relevant qualification from a reputable institution with +10 years of experience in a professional office environment Excellent written and verbal communication skills. Above average competence with MS Office, including Word, Excel and PowerPoint Excellent planning and organization skills Must be proficient in office management including liaising with premises management, suppliers and contractors. Ability to analyze and interpret department needs and results. Ability to recognize, manage and solve complex issues/problems. Ability to perform assigned duties under frequent time pressures in a fast-paced environment. Experience with budget analysis and management Ability to juggle multiple tasks and projects effectively. High level of attention to detail and accuracy Excellent written and spoken local and English language skills.

ROLE MODEL FOR OUR IDENTITY:

The successful candidate is expected to demonstrate and live the ALPLA Identity through the following
behavioural competencies:

Our Purpose: Act as a role model by living the ALPLA identity and contributing to a culture that reflects our values, personality, promise, and principles.

Our Promise:

We create trust We build respect We develop potential We ensure excellent results

Our Principles:

Be Reliable Solve Problems Make Decisions Communicate Effectively

What you can expect working with us

Market-Related Salary Professional working environment with Global Exposure Pension Benefit Medical Aid Employee Assistance Program We facilitate a smooth start through individual and accurate training and professional guidance and support. We offer you a challenging task with a high degree of personal responsibility. Your individual performance will be remunerated, and your development will be supported by us.