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Receptionist, Johannesburg South

Receptionist, Johannesburg South
Description
Main Duties and Responsibilities

Front Desk and Reception Duties
  • Welcome visitors, clients, suppliers and staff in a friendly and professional manner. Answer incoming calls and direct them to the correct person or department.
  • Take messages clearly and ensure they are passed on promptly.
  • Keep the reception area neat, clean and presentable at all times.
  • Control the visitor sign-in process and ensure visitors are assisted correctly.
  • Inform staff when their visitors arrive.

Receiving VIP Guests
  • Greet VIP guests professionally and make them feel welcome.
  • Inform the relevant manager or host immediately when VIP guests arrive.
  • Offer basic refreshments where required and arrange seating while guests wait.
  • Ensure the reception and meeting areas are always suitable for VIP visits.
 
Data Capturing and Administration
  • Capture information accurately on company systems, registers, spreadsheets or other documents.
  • Update records as required.
  • Assist with filing, scanning, copying and general administrative support.
  • Maintain proper records of deliveries, collections, expenses and stock issued.
 
Welfare Stock and Stationery Procurement
  • Monitor welfare stock and stationery levels for the specified branches.
  • Prepare or submit purchase requests in line with company procedures.
  • Order approved welfare stock and stationery from suppliers.
  • Follow up on orders to ensure delivery is on time.
  • Keep basic records of items ordered, received and distributed.
  • Report low stock levels or supply problems to management.
 
Managing Small Expense Accounts
  • Handle approved small day-to-day office expenses responsibly.
  • Keep accurate records of all money spent.
  • Collect and file slips, invoices and proof of purchase.
  • Reconcile small expense accounts when required.
  • Report any errors or unusual expenses immediately.
 
Parcels and Deliveries
  • Receive incoming parcels, packages and documents.
  • Record what was received and notify the correct person or department.
  • Arrange or assist with the dispatch of parcels and documents.
  • Keep dispatch and collection records up to date.
  • Liaise with courier companies when needed.
 
Boardroom Bookings and Meeting Support
  • Manage boardroom bookings to avoid clashes.
  • Keep the booking schedule updated.
  • Prepare boardrooms before meetings where required.
  • Ensure meeting rooms are tidy and ready for use.
  • Report any issues with boardroom equipment, refreshments or cleanliness.
 
General Office Support
  • Assist with basic office coordination duties as requested.
  • Help ensure smooth communication between reception and departments.
  • Support office activities that fall within the receptionist function.
  • Perform other reasonable duties related to reception and administration
 
Minimum Requirements:
  • Matric
  • Minimum <1 year experience in similar role
  • Read and Write in English
  • Data capturing experience
 
Personal Attributes:
  • Confident and proactive approach- anticipates issues and requirements
  • Attention to detail
  • Good communication skills
Highlights
  • Company name
    Staff Solutions
  • Job position
    Receptionist
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More info about this ad

Receptionist has been posted in the Johannesburg Administrative & Support category on Locanto.

If you’re looking for something similar, check out Front desk Receptionist / Office Assistant/Lanseria, Johannesburg, Jnr admin assistant urgently needed/Kempton Park, Johannesburg or ADMIN CLERK in Johannesburg, also posted in Administrative & Support. In total, we have 401 ads in Administrative & Support in Johannesburg on Locanto classifieds.

Interested in more? Widen your search to view ads in nearby areas of Johannesburg. This includes Administrative & Support in Randburg, Sandton and Bedfordview. There are more ads within a 15 km radius for this category. If you want to view those ads, click here.