Office Manager, Johannesburg

Job Title: Office Manager (6 Months) Location:

Johannesburg Salary:

R45 000– R50 000 per month Contract Type:

Fixed-Term (6 Months)

Overview Our client is seeking a highly professional and experienced

Office Manager

to oversee the effective day-to-day operations of the office while providing high-level administrative and coordination support to senior leadership.

The successful candidate must be proactive, detail-oriented, and capable of handling confidential information with discretion. This role requires someone who is comfortable engaging with government departments, diplomats, and international stakeholders, and who is willing to travel when required.

Key Responsibilities Office Operations&Administration

Oversee and manage daily office operations to ensure efficiency and professionalism

Develop and maintain office systems, policies, and administrative procedures

Provide high-level administrative support to senior management

Manage complex calendars, appointments, meetings, and travel arrangements

Coordinate local and international travel, including visas and work permits

Liaise with government departments (including DIRCO), embassies, and diplomatic representatives

Draft, prepare, and edit correspondence, reports, presentations, and official documents

Handle confidential documentation and sensitive information with discretion

Organize meetings, events, workshops, and official engagements

Screen calls and correspondence, responding on behalf of senior leadership where appropriate

Manage office procurement, service providers, and vendor relationships

Monitor office expenses, process expense reports, and assist with basic budget tracking

Maintain secure and efficient document management systems (physical and digital)

Ensure compliance with visa, immigration, and regulatory requirements

Coordinate facilities management and ensure a professional office environment

Minimum Requirements Education

Diploma or Degree in Business Administration, Office Management, International Relations, or related field (preferred)

Experience

Minimum 5+ years’ experience as an Office Manager or in a similar senior administrative role

Proven experience handling visa applications, work permits, and immigration processes

Experience liaising with DIRCO, embassies, or diplomatic offices

Experience managing office operations independently

Experience supporting senior leadership in a fast-paced environment

Skills&Competencies

Fluent in English and French (verbal and written) essential.

Strong knowledge of government protocols and diplomatic processes

Excellent organizational and time management skills

High level of professionalism and confidentiality

Strong interpersonal and communication skills

Ability to multitask and work under pressure

Strong problem-solving ability

Leadership and coordination skills

Willingness to travel locally and internationally if required

Computer Literacy

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong calendar and email management skills

Experience with virtual meeting platforms (MS Teams, Zoom, etc.)

Ability to prepare professional presentations and reports

Familiarity with document management systems

Basic financial administration skills (expense tracking, reporting)

Personal Attributes

Highly discreet and trustworthy

Proactive and solution-oriented

Detail-oriented with strong follow-through

Professional appearance and demeanor

Adaptable and culturally sensitive

Interested candidates are strongly encouraged to apply on or before 16 March 2026.

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