Executive Secretary (Mining), Johannesburg

Executive Secretary (Mining)– Randburg, Johannesburg. An established organisation operating within the mining, inspection, and geoscience sector is seeking a highly capable Executive Secretary to support senior leadership. The business provides specialised inspection services and laboratory testing solutions to mining operations, ensuring accurate material grading and compliance through both field-based and laboratory analysis

This role goes beyond traditional administrative support and requires an individual with a solid understanding of the mining or related technical environment.

The successful candidate will act as the first point of contact for executive directors, providing informed support, anticipating requirements, and communicating in alignment with leadership expectations.

The position demands a professional who can operate with discretion, initiative, and a strong grasp of industry dynamics

Salary: R20 000 to R25 000 per month CTC.

Minimum Requirements:

Grade 12 (Matric)

Relevant qualification in Business Administration, Office Management, or similar (advantageous)

3–5 years’ experience in an Executive Assistant / Secretary role

Exposure to the mining, inspection, laboratory, or geoscience industry (highly advantageous)

Strong understanding of executive-level support and business operations

Excellent verbal and written communication skills

High level of professionalism, discretion, and confidentiality

Strong organisational and time management skills

Ability to anticipate executive needs and act proactively

Valid driver’s license and willingness to travel when required

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Duties and Responsibilities:

Provide full executive support to multiple Executive Directors

Act as the first point of contact for executives, managing communication and priorities

Draft, review, and respond to correspondence on behalf of leadership

Coordinate and manage executive schedules, meetings, and appointments

Prepare reports, presentations, and documentation for internal and external use

Liaise with internal teams, clients, and stakeholders in a professional manner

Maintain accurate records, filing systems, and confidential documentation

Assist in decision-support by understanding business needs and industry context

Travel with or on behalf of executives when required

Support operational coordination across different regions when necessary

Ensure smooth day-to-day administrative and executive office operations

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