Payroll Administrator (Internal Applications Only), Johannesburg

Overview Payroll Administrator (Internal Applications Only). Administrate payroll payments and processes.

Qualifications

Minimum Grade 12 or NQF 4

Ability to communicate in English

Communication skills

Previous experience (minimum 1 year) an advantage (full training will be provided)

Valid ID or passport with applicable work permit

Communicate with internal customers

Key Performance Areas

Third‑party payments: meet deadlines for payments, compile reports, do EFT payments, and ensure GL reconciliations have no outstanding issues longer than 60 days.

Queries: give feedback within standard query deadline, escalate if necessary, and keep a record on queries and give feedback to management.

Payroll salaries: meet deadlines&cut‑off dates (payroll/casuals/driver’s and ad‑hoc projects), ensure accuracy of data input and variable links, comply with statutory requirements, verify integrity of data received, verify compliance to salary bands, and manage ad‑hoc payments.

Administration&record keeping: complete new employee file checklist within set deadlines, meet external and internal audit standards, update and maintain leave management records (sick, WCA, disability, annual, excessive leave, forfeited leave), keep filing up to date, and administer benefits reporting (death, disability, terminations and funeral claims).

Reporting: monthly reporting to line managers/divisional managers and store managers, manage third‑party&garnishee payments, and pro‑actively report overtime, leave, disability and sick leave.

Competencies

Planning

Ensures that the necessary means to perform the job are available on time.

Puts matters in an efficient order when planning.

Makes the plan understandable for everyone involved.

Makes, and maintains a realistic plan.

Sets priorities.

Performing under pressure

Delivers good results under pressure.

Persists when faced with setbacks.

Continues to do the right thing under pressure, without making mistakes.

Maintains an even performance under pressure.

Drive

Sets high standards for his/her own performance.

Works hard to realise above average results.

Believes in the feasibility of goals, is dedicated.

Often does more than is expected of him/her.

Assertiveness

Isn’t afraid to enter into discussion.

Effectively stands up for his/her own opinion.

Can handle criticism.

Speaks up when others cross his/her boundaries.

Integrity

Keeps promises.

Creates realistic expectations.

Is sincere.

Handles sensitive information carefully.

Shows awareness of values, indicates when boundaries are crossed.

Accuracy

Works in an orderly fashion.

Ensures that matters are handled in an orderly and accurate manner from start to finish.

Prevents mistakes.

Invests energy in checking his/her work for mistakes.

Client focus

Deals with clients in a friendly manner.

Shows involvement in the client’s problem.

Makes clients feel welcome.

Approaches the client’s question with a can‑do mentality.

Personal development

Is focused on self‑broadening and/or gaining more in‑depth knowledge.

Follows relevant training programmes and/or looks for opportunities to gain experience.

Seeks and uses opportunities for personal development.

Asks for feedback in order to learn.

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