Tender Administrator, Johannesburg

TENDER ADMINISTRATOR Location: Bryanston, Gauteng Reporting to: Junior Manager: Tenders and Business Development

A well-established consulting firm is seeking a highly organised and detail-oriented

Tender Administrator

to support its Infrastructure Advisory and Business Development team. This role is ideal for a proactive professional with strong administrative capabilities and proven experience in managing tender processes within a consulting or related environment.

Key Requirements

A 3-year tertiary qualification in Office Administration or a related field

Minimum of 5 years’ relevant experience in a consulting or similar environment

Demonstrated experience compiling tenders for National, Provincial, or Local Government / Municipal entities, including SANRAL

Experience with tender submissions and/or Expressions of Interest (advantageous)

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

Knowledge of SharePoint and ProMan (or similar systems) advantageous

Experience in preparing marketing materials (advantageous)

Strong organisational skills with the ability to multitask and meet tight deadlines

High level of accuracy and attention to detail

Ability to work independently and collaboratively within a team

Excellent interpersonal and communication skills

Ability to take accurate meeting minutes

Proficiency in English (written and verbal)

Special Requirements

Valid driver’s licence and own reliable vehicle

Willingness to work overtime when required

Key Responsibilities– Tender Administration

Provide administrative and research support to the Tenders and Business Development team

Identify and track relevant tender opportunities across various infrastructure sectors

Maintain and update the Opportunity and Tender Management System (OTMS)

Manage the full tender submission process (online and physical), ensuring compliance with company systems and quality standards

Coordinate tender documentation, including compliance documents, CVs, and project data

Attend tender briefings and openings (virtual and in-person)

Liaise with internal teams, suppliers, JV partners, and sub-consultants

Maintain accurate tender trackers and reporting systems

Assist with supplier onboarding, panel applications, and e-procurement registrations

Ensure all documentation (e.g., B-BBEE, tax clearance) is current and properly archived

Support the preparation of proposals and marketing-related content

Administration

Provide general administrative support across departments

Maintain filing systems (electronic and hard copy)

Assist with project and financial administration

Coordinate travel arrangements (flights, accommodation, car hire)

Quality Management

Ensure compliance with internal Quality Management Systems (ISO 9001:2015, BMS, PMOG)

Maintain accurate records and support quality assurance processes related to tenders

General

Participate in ongoing professional development initiatives

Perform ad hoc duties as required

What We’re Looking For A self-motivated, reliable individual who thrives in a deadline-driven environment. The ideal candidate will demonstrate initiative, professionalism, and a strong commitment to delivering high-quality work.

If you meet the above requirements and are ready to contribute to a dynamic and fast-paced environment, we invite you to apply.

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