Executive Personal Assistant, Johannesburg

About the job Executive Personal Assistant

Work experience as an Executive Assistant, Personal Assistant or similar role

Excellent MS Suite knowledge

Outstanding organizational and time management skills

High level of technological know-how

Pro-active approach

Common sense

Excellent verbal and written communications skills

Discretion and confidentiality

Able to work with little or no supervision

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners

Drafting of emails and communication to all staff

Travel Management

Executive travel arrangements including visa applications, flight and accommodation bookings, transfers and travel itineraries

Diary Management

Manage the executives calendars, setting up meetings both internally and externally, and complex diary management through effective prioritization

Office Management

Oversee the performance of clerical staff (office manager and office cleaner)

Oversee the office manager and general day-to-day office requirements

Manage the office budget and oversee all finances related to gifting, stationary, office supplies and groceries

Event Planning and Execution

Coordinate events and company functions

Compile the monthly team update presentation

HR Support

Compile, consolidate and distribute the company newsletter

Work closely with HR to develop the yearly calendar for company wellness programs and culture focused initiatives

Project management and implementation of the company Employee Value Proposition

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