ADMINISTRATIVE ASSISTANT, Johannesburg

Our client is recruiting for an Administrative Assistant ona 1-year fixed term contractto reportto the Team Lead: Cashflow Risk. The successful incumbent is responsible for providing administrative day-to-day support to the Cashflow Risk department.

Key Performance Areas Compliance Administration

Maintain up-to-date written documentation related to the departments business activities.

Ensure compliance to the policies and process standards.

Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

Assist in making follow-ups on outstanding matters.

Ensure all requests are handled and responded to within set timelines.

Assist in ensuring the availability of stationery within the department.

Validate and verify information and documents submitted for accurate capturing and further handling.

Ensure the systems/ registers used are kept up to date.

Check for duplicate documents, requests and queries and report on them.

Allocate reference numbers and accurately capture related documents on different systems.

Meeting Support

Arrange meetings on behalf of the department.

Assist with taking and distributing minutes in accordance to set governance standards.

Create and maintain a register to track matters outstanding.

Maintain a follow-up plan on meeting resolutions and matters outstanding.

Ensure confirmation of meetings and management of team diaries.

Document and Records Management

Administer the records management and filling processes in line with the company filling plan.

Ensure that the filing system is always up-to-date and functional.

Retrieval of information at all times as requested in the office.

Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.

Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications and Experience

Matric or Grade 12 Certificate.

Relevant 1 year experience in administrative/ data management or similar environment.

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