Executive Personal Assistant, Johannesburg

Job Title: Executive Personal Assistant

Location:

Johannesburg

Salary:

R30000– R40000 Per Month

Contract Type:

Fixed-term (6 months)

Overview Our client is seeking a highly professional and experienced Executive Personal Assistant to provide comprehensive administrative and strategic support to senior leadership. The successful candidate must be proactive, detail-oriented, and capable of handling confidential information with discretion.

This role requires someone who is comfortable engaging with government departments, diplomats, and international stakeholders, and who is willing to travel when required.

Key Responsibilities

Provide high-level executive support to senior management

Manage complex calendars, appointments, meetings, and travel arrangements

Coordinate local and international travel, including visas and work permits

Liaise with government departments (including DIRCO), embassies, and diplomatic representatives

Draft, prepare, and edit correspondence, reports, presentations, and official documents

Handle confidential documentation and sensitive information with discretion

Organize meetings, events, and official engagements

Screen calls and correspondence, responding on behalf of the executive where appropriate

Manage expense reports and basic budget tracking

Ensure compliance with visa, immigration, and regulatory requirements

Act as a key liaison between executives and internal/external stakeholders

Minimum Requirements Education

Diploma or Degree in Business Administration, Office Management, International Relations, or related field (preferred)

Experience

Minimum 6+ years’ experience as an Executive Personal Assistant or in a similar senior administrative role

Proven experience handling visa applications, work permits, and immigration processes

Experience liaising with DIRCO, embassies, or diplomatic offices

Experience supporting senior executives in a fast-paced environment

Skills&Competencies

Fluent in English (verbal and written)– essential

French or any additional language– advantageous

Strong knowledge of government protocols and diplomatic processes

Excellent organizational and time management skills

High level of professionalism and confidentiality

Strong interpersonal and communication skills

Ability to multitask and work under pressure

Strong problem-solving ability

Willingness to travel locally and internationally if required

Computer Literacy

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong calendar and email management skills

Experience with virtual meeting platforms (MS Teams, Zoom, etc.)

Ability to prepare professional presentations and reports

Familiarity with document management systems

Basic financial administration skills (expense tracking, reporting)

Personal Attributes

Highly discreet and trustworthy

Proactive and solution-oriented

Detail-oriented with strong follow-through

Professional appearance and demeanor

Adaptable and culturally sensitive

Interested Candidates are Highly Encouraged to Apply before 26th of February 2026.

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