Property Manager (Student Accommodation), Johannesburg

Ability Executive Recruitment | Full time

Property Manager (Student Accommodation) Johannesburg, South Africa | Posted on 09/04/2026

The Property Manager is assigned a portfolio of buildings within a region (i.e. 3-4 Business Units of approximately 5000 heads). The Property Manager is responsible for the operational management and oversight of the portfolio entrusted to them. They are to ensure that the various properties (BU’s) are always compliant in terms of OHS Act, Risk and Risk Mitigation, Operational Processes and Procedures, Staff and Contracted Service Compliance, thus ensuring that the organization's mission is being executed and delivered.

PROPERTY AND ASSET MANAGEMENT

Keep abreast of market activities in respect of tenant movement, new developments, major vacancies, and other landlords’ strategies

Attend meetings related to successful operations of property

Ensure the deployment and implementation of the annual preventative and lifecycle maintenance programme as developed by the FM and the MM and approved within the BU Budget

Motivation of refurbishments and major repairs as appropriate with the FM, the MM, and the PE

Responsible for compliance in terms of the OHS Act (all areas including first aid and fire training)

Management, control, and oversight of all assets within the building (fixed and moveable) in terms of

Annual replacement

SLA’s in the plant infrastructure to ensure longevity of the equipment

Maintaining the asset record and replacement cycle

BUILDING MANAGEMENT

Devise a three-year maintenance plan including allowances for provisions or depreciation where applicable

Maintain a hands-on control of projects in hand

Review the building status/grade annually and maintain the standards within those grades

Ensure compliance with legal regulations

Complete regular OSH Act inspections and updates monthly

Ensure that OSH Act requirements are effectively managed and complied with

That fire drills and evacuation procedures are in place and performed as defined by the organizations business rule

PLANNING AND BUDGETING

Preparation and completion of budgets each year

Completion of monthly forecast

3-year CAPEX and OPEX budget preparations / controls

Set and motivate the CAPEX budget per business unit

Check and authorize payments of accounts as per the approved authority levels and that no authorization has taken place outside of the approved framework

FUND REPORTING

Provide accurate information to owner according to agreed format timeously

Analysis of monthly income/expenses

Analysis of operating costs monthly in terms of the approved forecast

Monitoring of all municipal recoveries (and general recoveries monthly)

TENANT MANAGEMENT

Deal with correspondence / interaction with tenants as required

EXPENSE CONTROL/ANALYSIS

Approve CAPEX within authority limits

Ensure we conform to CAPEX procedures

Estimate new operating cost

Ensure recovery of operational cost in accordance with lease terms

Check and authorize payment of accounts

Authorize cleaning consumables, electrical and general maintenance orders

Control municipal payments and recoveries there against

Ensure cost effectiveness and performance of contractors

VACATE AND INTAKE

Annually the vacate and intake is planned by the PM’s and the BU assigned team

Ensure that the plans are submitted on time as defined by the business rule

Before submitting, audit your own planning process to ensure it complies with;

Budget controls (across all levels)

Timeline management and controls

Stock and Human Resource planning

Additional contractor requirements

Asset replacements

Facilitate the Vacate | Intake close out report (aka postmortem) and review the success of the vacate | intake against the prior year

RESPONSIBILITY FOR THE EFFECTIVE MAINTENANCE AND REPORTING OF FINANCIAL RECORDS

Asses and reports on the monthly performance against budgets

Assess and reports on the monthly occupancy of the buildingAssess and report on the monthly recoveries versus expenses

RESPONSIBILITY FOR PROFESSIONAL BUSINESS RELATIONSHIPS WITH VENDORS, CONTRACTORS, AND TRADE PROFESSIONALS

Acts as a liaison between the company and the external contractors

Works at maintaining productive business relationships with vendors, suppliers, contractors, universities, and stakeholders

Promotes good will and a positive image of the Company

EFFECTIVELY MANAGING PROPERTY PERSONNEL, ENSURING OPTIMAL PERFORMANCE

Provides leadership to assigned personnel through effective objective setting, delegation, and communication.

Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures and discusses areas needing improvements.

Directs daily operations

Identifies, develops, and implements training programs as appropriate

Conducts performance appraisals, provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed

Ensures that staffing levels are appropriate, interviews, hires and assigns personnel as necessary

Assist with any ad-hoc duties that is reasonable within your capabilities.

Requirements

Grade 12

Degree/Diploma in Property Management OR

Degree/Diploma in Operations Management

Member of related official bodies i.e. SAFMA

5 years’ experience in a Property Management environment, specifically student accommodation

People Management– 3 years’ experience

Project Management– 2-3 years’ experience

#J-18808-Ljbffr