HR Officer, Johannesburg

HR Officer position available in Johannesburg. Minimum Requirements:

Matric

B Degree or National Diploma in HR

Minimum of 5 years HR related experience

Full HR Generalist experience to include IR

Knowledge: HR Administration, Recruitment and Selection, Training and Development, Performance Management, Talent Management and Employee Relations (including CCMA representation)

Specific experience required: Full HR generalist experience and HR Partnering with internal clients

Skills Required:

Strong interview skills

Strong Admin skills

Computer Literacy:

Intermediate– Advanced (MS Office)

SAGE 300 People experience essential

Modules– Employee Management, Job Profile Management, Personnel Management, Report writing

On-line Recruitment platforms, eg, P-Net, LinkdIn etc

Background check systems, eg, MIE, Lexis Nexis etc

Key Performance Areas:

Recruitment and selection:

Responsible for the recruitment and selection of employees

Control the pre-authorization process and ensure the accuracy thereof

Advertise vacancies on relevant portals

Screen applicants for suitability

Prepare a short list of suitable candidates and present to the relevant Manager in a file

Ensure that the company is in possession of the completed application for employment document prior to processing the successful applicant’s documentation

Set up the interviews with short listed candidates subsequent to communicating with the Manager

Conduct interviews in conjunction with the relevant Manager

Make recommendations to management regarding the most suitable candidate for the vacancy

Perform the necessary credit and criminal checks for all potential new employees

Compile Contracts of Employment and starter packs for new appointments

Ensure that the Company is in possession of the Change to Salary Advice Form and that all relevant parties have signed the document

Payroll administration:

Create new posts on the SAGE 300 People system

Capture all new employees on SAGE 300 People system

Ensure that all employee documentation is uploaded onto the SAGE 300 People system

Responsible for the professional maintenance of the SAGE 300 People system

Human resources administration:

Complete salary advice forms for the departments

Prepare promotion, increase, job title and grade change letters for employees and ensure that the necessary documentation surrounding this is completed and signed

Prepare contracts of employment for all employees

Open files for new employees and ensure that all required documentation is on the file

Ensure that Confirmation of Employment letters are completed

Assist with the completion of the Company’s Employment Equity report on a yearly basis

Provide HR reports as and when requested or required to do so

Check fixed term contracts of employment on a monthly basis and advise HR and Facility Manager of findings

Attend to the extension of fixed term contracts as and when required

Attend to general queries in a timeous manner

Assess content of exit interviews prior to filing

Bring problem areas to attention of the HR Manager

Play an active role in the Employment Equity and Training Committee

Facilitate the transfer of staff by ensuring that the transfer letters are done and quotes are evaluated

Administration of staff and study loans

Retirement Fund:

Ensure that all documentation pertaining to any terminations is completed with immediate effect upon termination and sent to payroll

Ensure that all documentation is filed timeously

Ensure that HR Manager is kept abreast of all new applications and the progress therein

Send monthly report to Manager for perusal

Completion of UI-19 documents for all terminated employees

Medical aid:

Ensure that all relevant employees are registered with the medical aid

Ensure that medical aid documentation is sent to relevant employees upon appointment

Ensure that Payroll Department are aware of any new members of medical aid

Bring any problem areas to the attention of Manager

Industrial relations:

Provide an advisory service to staff and management in matters pertaining to industrial relations, with specific reference to disciplinary hearings

Brings to Management’s attention any areas of concern/conflict within facilities

Attend disciplinary hearings, appeal hearings and grievance

Provide guidance, direction and support during disciplinary hearings, appeal hearings and grievances

Ensure that both Management and staff adheres to the IR policy

Assist and advise on charges for disciplinary enquiries

Maintain knowledge base with regards to changes in legislation, new developments and case law

General:

Communicate effectively with Management and staff, both verbally and in writing

Maintain high level of professionalism within Department

Ensures that both Management and staff adheres to the IR policy

Provide guidance, direction and support during disciplinary hearings, appeal hearings and grievances

Attend disciplinary hearings, appeal hearings and grievances

Completion of UI-19 documents for all terminated employees

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