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Branch Administrator, Johannesburg

-26.205 28.0497
Johannesburg, South Africa
Posted: yesterday
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Description

A Vacancy exists for a Branch Administrator in the Mining Division based in Randfontein.

The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

Orders and capex:

Creating orders on WebX
Doing follow ups on invoicing and payments
Requesting quotes
Compiling capex’s and motivational memos of why the assets needs to be purchased
Doing follow ups on the capex’s
Ensuring original invoices reaches HQ before the cut off dates
In charge if the following:
Ordering stationary
Ordering cartridges for all the machines
Ordering paper
Ordering of equipment such as, spotlights, bullet proofs, hand radios, pc’s etc.
Make sure the equipment list is kept up to date

IOD’s:

Completion of WCL2 forms (employer’s report of an accident)
Completion of WCL6 forms (resumption report)
Completion of incident record book
Send all relevant documentation to HQ
Ensuring a claim number is received from HQ
Doing follow ups with the employee and hospital
Arrange fruit baskets to be delivered if employee is in hospital for a long period of time
Arrange to visit the employee in hospital if the manager is not available
Doing disability claims if the employee is found unfit with his/her last medical report

Salaries and other:

Compiling duty rosters for the hourly paid employees
PRP for the hourly paid employees
Compiling the leave schedule for all employees
Doing leave, sick leave and compassionate leave
Ensuring that all employees medicals are up to date
Ensuring all induction training for the employees is up to date (sending them to the mine’s induction training office)
Ensuring that all employees do polygraphs once a year or every 6 months, depending on the requirements
Notifying the employees in advance for the polygraph test
Arranging for polygraphs
Sending employees to Gijima for training
Keeping record of Reg 21
Sending employees for full fire arm courses
Making sure they go to SAPS for the SAPS competency
Making sure all certificates are still valid
Sending employees to upgrade their gradings
Arranging transport for the employees to and from Gijima
Doing follow ups of certificates not yet received
Sending employees for H&S training
Sending employees for first aid training
Handling all the pay queries
Compiling contracts for new employees
Ensuring all the documents are completed
Sending them for medical and induction at the mine
Making sure they receive the necessary training before working alone
Doing daily posting sheets
Sending loan forms when an employee wants to apply for a loan
Assisting with any salary related problems from the workforce, by explaining how certain things work (stay clued up with all the changes)
Doing terminations
Completing termination form and relevant documentation
Updating PSIRA
Doing the UIF online
Doing promotions and all the relevant documentation
Salary adjustments
Doing transfers
Staff purchase
Keeping personal files up to date

Health and safety:

Sending out toolbox talks to relevant supervisors for training and signatures
Sending all relevant documentation to HQ monthly

Monthlies:

Compiling the following month reports
HR report
Training report

Uniforms:

Issuing of uniforms on a weekly basis to the work force
Record keeping of all uniform being issued
Making sure each employee is issued with uniform within the time frame of 10 months
Monthly stock take and sending it to relevant persons
Good housekeeping in the uniform store
Completing staff purchase for employees who lost their uniform due to negligence
Making sure there is enough PPE on hand in the store
Providing a list of all the uniform that needs to be ordered each month
Assisting with the regional warehouse when requested

CV’s:

Checking PSIRA on CV’s received
Arranging interviews when needed
Conducting the written interview when vacancies are available (also marking of the test papers)
Arranging interviews with the manager when a candidate from “outside” has done the written interview

General:

Typing of memos
Taking messages
Making copies
Binding registers
Assisting management when needed
Arranging IR to come for hearings
Arranging refreshments when visitors come to the offices
Notice boards are being kept up to date
Good housekeeping of your office

Preferred qualifications/attributes/skills:

PSIRA Certification Grade B;
Grade 12 or equivalent qualifications;
Relevant experience as receptionist/front office clerk;
Previous experience in a similar position will be advantageous.
Must be medically fit and willing to undergo polygraph test;
Excellent written & verbal communication skills;
A good working knowledge of MS Office (Excel);
The ability to communicate and present at all levels;
The ability to work under pressure;
Clean disciplinary, criminal and credit record;
Own transport and accommodation;

Highlights

Company name

Bidvest Protea Coin
Job position

Branch Administrator

Ad ID:

8818553740
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