Admin Manager - (Head of Admin), Postmasburg

Minimum Requirements

Diploma / Degree in Business Administration, Human Resources, Accounting, or related field

Advanced computer literacy

Payroll / HR systems experience advantageous

Experience

8–15+ years administration experience

5+ years in supervisory/management role

Mining, construction, logistics, or industrial environment preferred

Technical Expertise Required

Office administration systems

Document control and records management

Payroll input and timesheet controls

HR administration and onboarding support

Procurement administration and PO tracking

Asset registers and inventory records

Fleet / travel / accommodation coordination

Compliance filing and audit readiness

Reporting dashboards and KPI tracking

Advanced Microsoft Excel, Microsoft Word, Microsoft Outlook, and ERP systems (e.g., SAP)

Key Responsibilities

Manage all site or company administrative staff

Ensure payroll inputs are accurate and on time

Oversee filing systems, contracts, employee records, leave records

Coordinate recruitment admin, onboarding, and terminations

Control purchase requisitions, invoices, and supplier admin

Prepare weekly/monthly management reports

Improve admin processes and turnaround times

Ensure confidentiality of sensitive records

Support audits and statutory inspections

Maintain communication flow between departments

Key KPIs

Payroll accuracy %

Timesheet submission deadlines met

Invoice processing turnaround time

Document retrieval / filing compliance

Audit findings closed out

Staff attendance records accuracy

Recruitment admin turnaround time

Cost control on admin budgets

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