Admin Manager, Daniëlskuil

Job purpose: To implement and maintain the admin; financial; loss control; Health and Safety; and HR systems in the branch

CORE RESPONSIBILITIES ADMIN SYSTEMS, PROCEDURES AND POLICIES IMPLEMENTATION AND MAINTENANCE

Ensure that receiving procedures are followed and that information is captured correctly

Oversee the returns procedure of blown and damaged stock

Ensure that the clerks adhere to cash office procedures, that accurate cash‑ups are done, and that main floats balance with the ledger

investigate and rectify variances

Conduct physical counts and complete recon’s

Manage front‑end staff (cashiers) and check that procedures are followed to ensure efficient customer service

Authorise refunds over R50,00 and handle cheque clearances for over R300,00

Manage insurance claims, customer liability claims and outsourcing contracts

FINANCIAL BUDGETS IMPLEMENTATION AND MAINTENANCE

Manage the expenses according to the budget

Ensure an accurate general ledger

Schedule employees within the budget

Handle and resolve financial queries

LOSS CONTROL SYSTEM IMPLEMENTATION AND MAINTENANCE

Ensure that all loss control and security checklists are adhered to

Identify and rectify“out of line” areas

HEALTH, SAFETY AND HOUSEKEEPING STANDARDS ADHERENCE

Ensure that all equipment is in working order

Ensure that the general facility is a safe working environment

Oversee the role of the Health and Safety Officer

Identify and rectify problem areas

HR SYSTEMS, PROCEDURES AND POLICIES IMPLEMENTATION AND MAINTENANCE

Manage time‑keeping

check employee hours

verify payslip with hours worked

Complete weekly productivity report

Ensure that organisational structures are updated

Manage status changes

Submit documentation to Head Office for employee checks

Ensure that staff is appropriately trained and developed

Conduct disciplinary hearings

Manage recruitment and selection

Schedule staff– ensure that enough manpower is available

Capture schedules on WFM

Check and authorise deviations

Handle and monitor productivity

MINIMUM REQUIREMENTS: FORMAL EDUCATION/ QUALIFICATION Education

Minimum of 5 years in food retail store management experience (non‑negotiable)

Other

Driver’s license

Own transport

Willing to relocate (role based in Danielskuil, Northern Cape)

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