Head of Debtors and Creditors, Isando

Duties and Responsibilities

General:

• Maintain a department structure sufficient to meet goals & objectives
• Responsible for full function of credit vetting
• Manage, train, motivate & retain staff
• Measure department performance
• Manage relations with credit agencies
• Maintain the company credit policy
• Meet set deliverables
• Analyse performance of existing clients
• Monitor credit granting
• Monthly reporting to management

Daily:

• Print & Distribute bank statements
• Mark off payments
• Update monthly cash collection schedule
• Register new account applications in register
• Check and approve new accounts
• Authorize suspended orders
• Discuss accounts over limit with MD and get authorization
• Assist with recons on problematic accounts
• Respond to correspondence on legal matters
• Administer Capisol system
• Liaise with CGIC with regards to limit updates and new limits
• Approve and insert updated CGIC limits and annexures
• Check and approve rebates and settlement discounts
• Meet with customers who are experiencing problems on accounts
• Reply to emails
• Assist branches with any debtors related matters

Weekly:

• Check and approve any customer refunds
• Insure weekly age analysis are sent through to all reps
• Sign off accounts to be handed over and reported to CGIC
• Check & sign off CGIC proposed settlements (when necessary)

Monthly:

• Check and sign off legal accounts
• Bank reconciliations of cash sale and debtors accounts (done twice a month)
• Assist credit controllers with payment allocations at month end
• Insure that debtors statements are sent out timeously
• Check and sign off declarations to CGIC
• Submit monthly age analysis to Cinque for CGIC declaration purposes
• Do cash collection projections for The company
• Do cash collection projections for Botswana & Namibia
• Submit month end age analysis to Management
• Submit debtors report through to A Winter
• Submit debtors analysis report through to G Dercksen
• Advise A winter of status of Africa branch accounts
• Do bad debt provisions for COMPANY SA, Botswana & Namibia
• Check debtors exception reports
• Insure that all debtors review are done and signed off for the month
• Check and sign off all cash sale reconciliations (COMPANY)
• Monthly debtors meeting with branches
• Check and sign off all cash sale reconciliations (Namibia & Botswana)
• Go through age analysis with credit controllers
• Receive management reports from controllers and check reporting to CGIC
• Oversee ABSA audits
• Assist with sorting out ABSA retentions