Temporary Receptionist Job Description, Somerset West

Overview

We are seeking a Temporary Receptionist to join our client's team for a fixed-term contract from October to January 31st. The ideal candidate is a welcoming, professional, and friendly individual who can manage our front desk and provide essential administrative support during this busy period.

Key Responsibilities

Front Desk & Visitor Management

• Greet and welcome all visitors, clients, and guests with a professional and friendly demeanour.

• Direct visitors to the correct person or department efficiently.

• Maintain office security protocols, including opening the gate for guests and staff.

Communication

• Manage all incoming calls: Answer, screen, and forward calls to the appropriate personnel.

• Handle correspondence: Respond to emails and other messages promptly and professionally.

• Take accurate messages for staff members when they are unavailable.

Administrative Support

• Manage appointments and maintain company or staff calendars.

• Process mail and packages: Handle all incoming and outgoing mail and deliveries.

• Perform clerical tasks such as filing, photocopying, transcribing, and faxing.

Office Maintenance & Additional Duties

• Ensure the reception area is always clean, tidy, and organized.

• Assist with other administrative tasks as needed, which may include making travel and accommodation arrangements or providing information to customers/clients.

• Opportunity for commission: Quickly learn about our products (cabinets/cupboards) and earn extra income through sales.

Requirements

• Language Proficiency: Fully fluent in both Afrikaans and English (verbal and written).

• Professional Presentation: Possess a neat and professional appearance.

• Personality: A welcoming and friendly demeanour is essential.

• Transportation: Must be able to travel to the office or have reliable access to personal transportation.

• Experience: Previous experience in a reception or administrative role is advantageous.

Compensation

• Salary: R6000 gross per month.

• Benefits: No traditional employee benefits are available for this temporary position.

• Commission: Opportunity to earn additional income through the sale of cabinets/cupboards. Commission ranges from R350 to R3500 per unit sold, depending on the type of cabinet.