Senior Administrator - UG Mining Operations, Mahikeng

Purpose of Role

To assist with the placement of Purchase Requisitions and Stores requisitions on the company ERP system. To ensure proper functioning of the day-to-day running of the offices. Assist with proper key control, issuing of office stationery, food and refreshments and boardroom management. Implement and ensure a proper electronic filing system for the project documents.Purpose of Role

To assist with the placement of Purchase Requisitions and Stores requisitions on the company ERP system. To ensure proper functioning of the day-to-day running of the offices. Assist with proper key control, issuing of office stationery, food and refreshments and boardroom management. Implement and ensure a proper electronic filing system for the project documents.

Role Context

Office administration

Facilitate and create the procurement of office required stock and equipment in the mining office block. Capture and monitor procurement requests to ensure requests are approved according to policies timeously. Load quotations and invoices in Adobe for approval as per approval matrix. Ensure proper office key control and managementManage boardroom bookings. Implement and manage the electronic filing system for all project and finance related documents Assist the planners with accurate book control and numbering, as well as book issuing registers. Create material numbers before order placement on the ERP system. Ensure proper stationery and office refreshments stock levels and issuing.Conduct office contractor audits for physical stock supplied vs invoices received.

Resource Management

Determine resource needs of own area of work to achieve business outcomes by tracking office limits and proactively ordering. Request and allocate required assets and/or resources for the fulfilment of work objectives to guarantee quality outputs. Monitor the use of assets and resources within own area of responsibility, to ensure assets and resources are consistently and appropriately utilised and managed.

Stakeholder Relations

Communicate with all relevant Departments on issues of the area of speciality. Liaise across the relevant Departments by engaging with the appropriate stakeholders to ensure all stakeholders remain abreast of Departmental objectives, any potential derailers are appropriately managed and duplication of work is avoided.Communicate with internal stakeholders, where required, to achieve work objectives and to maintain relationships and the continuity of business between the stores department and other internal stakeholders and their respective departments.

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