Office Coordinator, Mahikeng

Why Join Us Be part of a professional team that values

Collaboration, Leadership, Excellence, Agility, Respect and Responsibility . Grow your career through

skills development , hands‑on learning, and exposure to senior leadership. Enjoy

work‑life balance

and a professional work environment in

Rustenburg .

Job Purpose The Office Coordinator plays a vital role in maintaining the smooth operation of the division by providing administrative support to ensure efficient day‑to‑day operations.

Job Description Administrative Support

Business unit diary management

Perform general administrative duties, including photocopying, scanning, mailing, and filing.

Assist in the preparation of reports, presentations, and other documents.

Centralised travel desk management, including booking of flights, car hire and accommodation.

Assist with Hubspot client maintenance

Assist in the preparation of tender documents and ensure accurate submission on time

Schedule and prepare meetings, appointments, conferences, events, and training for the office, and arrange travel for the assurance staff.

Manage the planner for resource allocation to projects.

Keep track of office expenses and reimbursements.

Assist with P&A duties such as career fairs, onboarding of trainees, induction, etc.

Pull regular Learn Connect progress reports, track completion of required modules, send reminders, verify quarterly completion data, and submit to L&D.

Scheduling and Coordination

Schedule and prepare / coordinate meetings, conferences, events, and training.

Manage diaries for Directors.

Schedule, assist, and coordinate meetings, appointments, and travel arrangements.

Call screening, conference call preparations&Teams meeting scheduling.

H&S rep reporting.

Regional PO management (processing, follow‑up, etc.).

Project communication to regions GOA.

Data Entry and Record Keeping

Knowledge management/BI representative for BU.

Enter data accurately into databases and maintain updated records.

PO creation and follow‑up with Finance team.

Keep track of department expenses and reimbursements.

Support for Staff

Facilitate travel desk requirements.

Assist colleagues with tasks as needed.

Collaborate with team members to ensure efficient workflow.

Provide support during special projects and events.

Tracking LearnConnect completion progress and submitting reports to L&D.

Office equipment, maintenance sourcing and management of stock and items.

Reporting on various items to GOA Forum.

Assist with risk management requirements and adherence.

Facilitate tender requirements with centralized tender function.

Technology Proficiency

Utilize office software such as word processing, spreadsheets, and presentation tools.

Troubleshoot basic technical issues and coordinate with IT support when necessary.

Formatting presentations for Directors and staff.

Qualifications&Experience

Office Administration Diploma.

Proficient in Excel and PowerPoint.

3– 5 years’ work experience.

Proven experience as an office assistant, personal assistant or in a relevant administrative role.

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite and other relevant software.

Attention to detail and problem‑solving skills.

Ability to work independently and collaboratively in a team.

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