Inventory Controller, Polokwane

This luxury, conservation-led safari brand is focused on delivering immersive, high-end guest experiences rooted in sustainability and a strong sense of place.

They are looking for a highly organised and methodical individual who can confidently manage complex inventory processes while maintaining strict controls and accuracy across multiple departments. The ideal candidate is analytical, hands‑on, and collaborative, with a solid understanding of hospitality operations and a proactive approach to problem‑solving.

Candidate Responsibilities

Oversee all daily stock movements across all departments.

Ensure full SOP compliance at all times.

Verify all transactions captured by the Inventory Administrator, including:Purchase Orders,GRNs,Transfers (Internal&External),Wastage /Write Off,Credit,Issues / Consumption,Master Data Updates,Reject and correct inaccuracies before daily cut-off.

Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Reconcile POS sales vs inventory depletion for: Bar, Gallery&Creative Lab Retail, Spa Retail

Investigate all consumption discrepancies same-day.

Enforce“no replenishment without reconciliation” per SOP.

Validate purchasing requests against: Department budgets, Approved PAR levels, Min/Max or ROP settings

Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.

Oversight of: GRN accuracy and 3-way matching, FIFO rotation&expiry control, Chemical segregation&OE protection, Storeroom access control&key registers, Weekly storeroom housekeeping&safety audits

Lead mid-month and month-end counts.

Ensure blind counts for high-risk items.

Investigate variances using movement logs, POS data, GRNs, and usage patterns.

Manage Month End Process for all inventory locations in co-operation with all HOD’sCompile month-end reporting pack

Maintain accurate item master data in MyStock / MyInventory /Sage Inventory

Submit item creation/change requests via approved workflow.

Maintain separation of duties across request→ capture → approval → issue.

Keep complete digital document trails

Support internal and external audits with accurate records.

Core Criteria

2–4 years’ experience in hospitality inventory or multi-department stock management

Strong analytical and numerical ability

Experience with MyStock / MyInventory / POS systems (TallOrder or similar)

Ability to supervise and direct Storeman&Administrator functions

Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

High accuracy and disciplined follow-through

Ability to collaborate with HODs, Finance, Procurement&Group Inventory Management

This is a live-in position

#J-18808-Ljbffr