Administrative Assistant, Freight Forwarder, Port Elizabeth

Job-related Requirements:

• Minimum of 5 years' experience in Freight Forwarding in a similar role
• Must have knowledge on INCO terms
• Must have at least 3 years financial experience in both Vendors and Debtors
• At least 1-year invoicing experience within the Freight Forwarding environment
• At least 2 years' experience on Estimates.

Electives:

• Attention to detail
• Finance orientated

MAIN PURPOSE OF THE ROLE:

• Responsible for Pre-Costing's and weekly balancing of the Purchase orders & debtors ageing of key accounts

DUTIES & RESPONSIBILITIES:

• Daily Pre-Costings key accounts in line with RFQ
• Capturing PO numbers against shipments in CW1.
• Monitoring invoice vs. delivery date of shipment.
• Weekly balance report for key accounts for purchase orders and monitoring thereof
• Weekly reconciliation of key accounts to ensure all documents have been emailed to Shared Services with the correct purchase order to ensure timely payment from the client.
• Managing the Quarterly ROE with key client
• Amending ROE for key client
• Calculating the quarterly key client Rebates
• Identifying Revenue leakage by means of daily Job Profit review
• Acting as Back-up Controller on the key account
• Insurance claims for Air & Sea PL
• Web queries for Air & Sea PLZ
  
  

OTHER DUTIES

• General admin duties related to this position
• Assisting the Manager with any other duties that may be required