Business Supporter, Port Elizabeth

Introduction

An exciting opportunity awaits for a skilled and proactive Business Supporter to join a leading organization. The successful candidate will be an integral part of the team, providing essential business support and overseeing various administrative functions within the organization. This role demands meticulous attention to detail and exceptional multitasking abilities. If you are ready to contribute your expertise to a dynamic work environment, this role could be the perfect fit for you.

About the Job

Administrative Support

• Provide valuable insights and prioritize work activities for the unit.
• Manage meeting schedules, travel arrangements, and departmental activities.
• Organize and distribute documentation to internal and external stakeholders.
• Coordinate efficient project and office services.
• Handle advanced administrative, operational, and customer support tasks with precision.

Process Compliance

• Coordinate and monitor change requests to standard operating procedures and processes, ensuring compliance with control processes.
• Analyze deviation trends to identify critical areas for improvement.
• Monitor and track deviations, and internal audit reports for timely resolution.

Master Data Management

• Oversee the creation and maintenance of data on the ERP platform.
• Manage and update data on the ERP platform.
• Assist in the comprehensive management of master records.

Management Review, Reporting, and Record-Keeping

• Track and report essential metrics for effective decision-making.
• Gather and consolidate necessary information for accurate and timely reporting.
• Ensure meticulous consolidation of documents and records for easy access.
• Maintain and update records and systems for seamless data management.
• Facilitate the retrieval of documentation and records for swift query resolution.

Stakeholder Relations

• Foster effective communication with internal stakeholders to achieve work objectives and maintain positive relationships.
• Schedule and coordinate productive meetings with relevant parties.

Reporting & Record-Keeping

• Provide essential information for report completion, ensuring accuracy.
• Maintain up-to-date records and systems for efficient operations and record-keeping.

Skills Required:

Background/Experience

• Possess 3 to 6 years of relevant experience in a similar role.
• Hold a Grade 12 Certificate.

Specific Job Skills

• Display a strong understanding of concepts, terminologies, and specialized administrative requirements within the organization.

Competencies

• Demonstrate proficiency in Information Gathering, Following Procedures, and effective Planning and Organizing.