ADVISOR SERVICES ADMINISTRATOR, Pretoria

Our client within the Financial Sector has a Advisor Service Administrator position available. Provide administrative competence to ensure professional onboarding and exits of financial advisors. This person will be responsible for a number of general office administration functions related to this role and be fluent in both English and Afrikaans. Your :

Education: Matric.

Experience: 2 years working experience in an administrative support role in the financial services industry. 

Will enable you to do the following:

Onboarding:

Provide administrative assistance with:

• The Due Diligence process in line with the standard operating procedures
• The Pre Take-on process in line with standard operating procedures.
• The Post Take-on process in line with standard operating procedures.
• Compliance requirements to compliance division.
• Obtain complete client lists, ensure import process on Commsplit is done.
• The client communication process to clients with the marketing division (content, deadline and feedback).
• Provide weekly feedback to HOD.

Transfer and data recon Process:

Provide administrative assistance with:

• Internal and external client and commission transfers in line with the standard operating procedures.
• Book acquisitions (administrative support in line with the operating procedures).
• Verify completeness of transfers forms and follow-ups on any outstanding requirements.
• Send detailed feedback to the relevant divisions on regular basis regarding the progress.
• Provide weekly feedback to HOD.

Resignation Process:

Provide administrative assistance with:

• Resignations process in line with the standard operating procedures.
• Liaise with all relevant departments regarding deadline dates, content, communication, closure of systems and delivery.
• Request client lists from MIS/Commissions for preparation of communication and transfer purposes.
• Manage, update and implement changes to documents to ensure document integrity.
• Manage advisor folders on Sharepoint/Commsplit.
• Manage the Resignations register (to be updated and maintained on a regular basis).
• Provide weekly feedback to HOD.

General:

• Attend to all advisor enquiries with correct, quick and efficient support, in line with the SLA deadlines.
• Manage the Tax directive process as per the standard operating process.
• Arrange/courier business cards and marketing material as needed and manage the Invoicing allocations process.
• Liaise with advisors and business development on a regular basis related to queries, BC updates and lists required.
• Assist with general and special projects as and when required.
• Attend to any divisional support activities as may be required and requested from the head of your division.