Junior Professional Foreign Creditors Clerk, Pretoria

Description

About the job

At Adams and Adams, we pride ourselves on being an industry leader in Africa, driven by a commitment to client centricity and exceptional service. We foster a culture of trust, collaboration, and continuous growth for our people and our community.

Job Purpose

The Junior Professional Foreign Creditors Clerk is responsible for ensuring that all foreign professional creditor invoices are processed, recorded, reconciled, and paid accurately and timeously in accordance with internal controls, approval frameworks, and compliance requirements.

The role supports the integrity of the firm’s financial records through disciplined accounts payable processing, vendor management, reconciliations, and documentation, while maintaining strong professional relationships with foreign suppliers and internal stakeholders.

Requirements

Key Skills, Knowledge and Competencies:

Full-function accounts payable and creditors processing knowledge. Foreign accounts payable experience, including foreign vendor payments and official fees. Strong understanding of invoice validation, cost allocation, and approval controls. Knowledge of financial compliance, internal controls, and segregation of duties. Ability to perform vendor statement and account reconciliations accurately. Strong attention to detail with a high level of numerical accuracy. Excellent time management skills with the ability to meet strict payment and reporting deadlines. Strong written and verbal communication skills for vendor and internal stakeholder interaction. Computer literacy with strong working knowledge of CMS, Microsoft Excel, Word, and Outlook. Ability to work under pressure, handle high transaction volumes, and use initiative. Strong interpersonal skills with a collaborative, team‑oriented approach.

Key Responsibilities:

Receive, review, and validate foreign professional vendor invoices, ensuring accuracy, correct approvals, and valid banking details. Capture invoices timeously to ensure accurate professional creditors liability reporting. Allocate invoices to the correct general ledger and matter codes. Ensure vendor payments are made in line with agreed payment terms. Prepare and issue remittance advices and debit advices to vendors following payment. Review creditor age analysis weekly and actively clear ageing items. Provide explanations and supporting documentation for all aged or overdue balances. Validate and process payments for official fees and deposit accounts on a weekly basis. Request supplier statements monthly and ensure statement periods align with accounting periods. Perform full supplier statement and account reconciliations, investigating and resolving reconciling items. Maintain accurate, compliant, and easily retrievable electronic creditor documentation. Manage vendor relationships, including payment cycle communication and query resolution. Request, verify, and compile documentation required for vendor creation and maintenance. Maintain accurate vendor master data to reduce fraud risk, duplication, and payment errors. Assist with ad hoc finance and administrative duties as required.

Education

Matric with Accounting or Mathematics. Strong computer literacy. Certificate in Bookkeeping, Accounting, or an equivalent finance-related qualification.

Experience

Minimum 3 years’ experience in a full-function Accounts Payable / Creditors environment. Hands-on experience with invoice processing, validation, and allocation. Experience in vendor reconciliations and payment preparation. Proven experience in vendor query resolution. Foreign accounts payable experience preferred. Experience in a law firm or professional services environment is advantageous.

Job Specific Competencies

Accounts Payable Processing Reconciliations Financial Compliance Payment Processing Personal Accountability Communication & Stakeholder Management Continuous Improvement

Work with a reputable legal practice at Adams & Adams where we are committed to being responsible business, both in our internal management and in the delivery of client services. We aim to make a positive impact on our clients, colleagues, profession, and the local community.