Permanent - Operations Administrator - Tshwane (Pretoria) - …

Permanent - Operations Administrator - Tshwane (Pretoria) - South Africa

To coordinate the administrative activities at Branch level in consultation with the provincial office in terms of financial function as well as management of information and reporting systems.

Key Performance Areas

Coordinate the financial administration activities at Branch Level.

Provide data capturing services at Branch level.

Coordinate the asset management activities at Branch level.

Provide administrative support at Branch level.

Coordinate the financial administration activities at Branch Level

Administration and consolidation of petty cash

Identify service providers for rotation purposes

Coordination of procurement and payment processes aligned to the organizations financial policy&Procedures and SCM policy

Compile and submit monthly report on purchase orders, deviations and commitments issued.

Service provider contract administration

Provide administrative support in terms of subsistence and travel claims for branch staff

Provide data capturing services at the Branch

Capture and verify Service Provider data accurately into relevant information management system

Commit and file as per database requirements

Capture bulk registrations

Capture CSSs, IAs and success stories

Coordinate the asset management activities at Branch level

Maintenance of Branch assets

Maintenance and reconciliation of pool vehicle usage

Maintenance of assets register

Identify assets for disposal purposes

Provide administrative support at Branch level

Implement effective record keeping and document management system for SP Files.

Create and maintain Performance Reporting files (MOV)

Compile monthly Operational Branch reports for verification by the branch manager

Coordinate health and safety issues

Inherent Requirements Required Minimum Qualification

Grade 12 and a Certificate (NQF Level 5) in Office Administration

Required Work Experience

2-3 years’ experience in a similar environment

Able to demonstrate:

Prior experience of information management system

Comprehensive knowledge of administrative duties and responsibilities

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