Facilities&Services Administrator temp to possible perm, Pretoria

Job Purpose This position primarily provides administrative support for the procurement of facilities, services, and non‑stock products for Harsco Rail.

Key Result Areas

Administration of the Harsco vehicle fleet

Reduction of stock outs

Responsibilities&Duties

Sourcing support– for non‑stock items and services, including raising requisitions.

Support with qualifying suppliers and reviewing supplier performance.

Capable of handling multiple projects simultaneously.

Management of the company service portals such as travel, PPE, stationary, etc.

Management of company vehicles– servicing, replacements and escalation issues for drivers.

Management of building services such as air‑con, heating, water coolers, etc.

Raising purchase orders, manual orders and maintaining LN data integrity.

Expediting critical non‑stock and overdue purchase orders.

Resolving supplier problems related to invoicing issues, rework and faulty items or services.

Develop excellent working relationships with internal and external customers and suppliers.

Review, analyse and interpret various reports.

Constantly look for improvement opportunities and report as appropriate.

Interface with company and/or supplier senior management.

Travel may be required to visit suppliers and Harsco locations to build relationships.

Work towards having all services on a purchase order to reduce manual invoices.

Manage contractors that provide services to Harsco, ensuring they are qualified and provide good quality service, as directed.

Support issuance of yearly code of conducts and reviewing compliance.

Work closely with the EHS manager when purchasing safety products or offering alternatives.

Be a strong team player with the ability to work effectively on cross‑functional teams.

Any other reasonable duties.

Health, Safety&Environmental Responsibilities

Take reasonable care for the health and safety of yourself and others affected by your acts and omissions at work.

Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.

Only undertake work for which you have been trained and (if required) certified competent.

Comply with risk assessments, method statements and safe systems of work.

Maintain and utilise all PPE provided by the employer.

Co‑operate with your employer on health, safety and environment.

Make safe any unsafe conditions where practical and challenge unsafe work practices.

Inform your line manager, supervisor or health and safety representative of any unsafe occurrences.

Report all events and assist with investigating relevant accidents, incidents and near misses.

Additional responsibilities as identified for managers in PRO/S/G/015.

Key Working Relationships

Engineering

Operations

Finance

Warehouse

Qualifications

1+ years of administration experience

Vehicle fleet experience (desirable)

Technical Skills

Excellent written and verbal communication skills.

Behaviours

Time management skills

Organisational skills

Benefits

25 days annual leave (plus Bank Holidays)

Contributory company pension scheme (if applicable)

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