Secretary (Health), Pretoria

Our client in the Health Industry is looking to hire a Secretary.

Duties and Responsibilities Direction

Develop and obtain approval for the Board Charter.

Clarify governance structures, delegation of authority, roles, responsibilities and plans of the BoT

Provide Terms of Reference for Board Committees

Implement the Board Charter timeously and within budgetary constraints.

Perform with highest quality standards.

Act as legal advisor to the CEO.

Management

Ensure the Company Secretarial function is fully capacitated.

Manage and motivate team to respond objectively and professionally to business objectives.

Oversee policies, making sure they are kept up to date and referred to appropriate committees for approval.

Advise of legal and governance implications of proposed policies.

Monitoring of change in applicable legislative framework and taking relevant action

Risk management

Administration

Provide a professional administrative and meeting coordination support for the BoT and Executive Management

Keep precise records.

Maintain statutory books, including registers.

Develop and maintain an effective document management/filing system (electronical and manual)

Facilitate onboarding for Board members.

Manage professional development of Board members and Executive Management.

Effective scheduling, venue bookings, coordination, and management of quarterly meetings for the following governance structures:

Board meetings and Board Subcommittee meetings.

SANAC Plenary which is a multisector voluntary body Chaired by the Deputy President of the Republic and is tasked with providing leadership to the National HIV, TB and STI response for South Africa at the highest political level.

Inter-Ministerial Committee on HIV which is a Cabinet subcommittee that considers and recommends to Cabinet the proposed NSP implementation at government level and present any major policy changes that have been agreed to by Plenary to government.

Programme Review Committee which brings together all the key national stakeholders involved in HIV, STIs and TB programme implementation to provide technical expertise and to review the programmatic activities of the NSP implementation.

Arrange logistics for Board members.

Prepare and distribute meeting agendas and meeting packs.

Attend, record, and transcribe minutes of Board, Committees, Working Groups, Forums, and other meetings as required.

Take minutes, draft resolutions, format, edit, print, compile, distribute and upload minutes to the SANAC website in a timely fashion.

Disseminate actions emanating from meetings.

Follow up on actions emanating from meetings.

Track Board decisions for timely response

Organise and maintain organisational calendar of important meetings.

Arrange teleconference meetings as and when required.

Collate information and write reports.

Relationship (Stakeholder) Management

Establish professional relationships with key stakeholders e.g. The Presidency, DoH, National treasury, The Board, Executive Management

Identify, acknowledge, recognise all stakeholders.

Determine the influence and interest of stakeholders.

Monitor, influence, keep informed, satisfy, and actively manage stakeholders.

Engender trust with all stakeholders.

Ensure decisions made are communicated to stakeholders.

Liaise with external regulators and advisors.

Knowledge and Skills

Exceptional organisational skills

Deep knowledge of the applicable legislative and statutory framework and Reports on Corporate Governance

Legislative Compliance

A sound grasps of governance issues.

Notice of Establishment.

Public Finance management Act and Treasury regulations

Directives and King Code

Governance Framework advisory skills Project management, organisational and time management skills

Ability to work independently as well as taking a supportive role within a team.

Stakeholder management

A diplomatic approach and confidence

Excellent written and oral communication skills

Attention to details.

Strong level of integrity, discretion, and confidentiality

Assertive and confident

Ability to multitask.

Excellent interpersonal skills

Computer literate (MS Office)

Experience

Minimum of 10 years of relevant functional/secretarial experience of which five should have been in a senior management position.

Experience working in a PBO or Development sector will be advantageous.

Qualification

LLB degree with CIS qualification

A qualification as Board Secretary will be an added advantage.

Send your CV and latest pay slip to

ATripleA Recruitment and Temps



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