Finance Compliance Manager, Pretoria

Medipost is currently looking for a vibrant Finance Compliance Manager to ensure compliance in Payroll, Internal Audit, Risk Management, POPIA/ Information, Corporate Governance.

MAIN RESPONSIBILITIES Payroll Audit&release

Monthly verify all engagements, addendums&compensation adjustments and terminations before infoslips release for all 6 payroll companies to prepare for payroll release.

Process the payroll release and obtain relevant documentation for processing by the finance team of all 3 companies.

Management of Sanlam pension fund and Momentum Group Life

Review and approve Sanlam and Momentum claims for terminations and death claims.

Manage the reconciliations for the Sanlam and Momentum payments at month‑end.

Management Payroll

Maintain management payroll from engagements, reimburse claims, terminations and processing for release.

Control and Maintenance of Career Path/Payscale

Continuously update and maintain Career Path/Payscale grid with structure, annual increase&benchmark info and ensure compliance of the career path for all aspects of the business.

Maintain and File Updated Visio Structures

Continuously approve, maintain and file all visio structure updates in central structure file for all aspects of the business. Review changes of the visio structure by the business as the need arises.

Budgeting

Ensure that budgets are kept in line with the career path of the company and review any proposed changes to the career path.

Ensure that payroll budgets are accurately recorded and incorporated into the external budget.

Statutory Compliance

Review and submit monthly EMP201 tax returns, UIF declarations, Garnishee payments, Trade union payments, IT88 returns, Sanlam pension fund, Momentum group life among others.

Analysis of group‑level profitability across business units

Profit per Fund Report.

Profit per Oncology Practice Report.

Profit Analysis&Contracting

Oncology Practice profitability calculations and contracting.

Medical Scheme pricing analysis.

Insurance

Oversee group insurance cover.

Cybersecurity and data protection risk within finance.

Fixed Asset Management

Oversee group asset management.

Reporting to Banks

Covenant ratio reporting to ABSA.

SOP's for Finance

Oversee group standard operating procedures for finance.

BEE Compliance

Plan and arrange annual BEE audits.

Employment Equity

Employment Equity Manager– role&responsibility.

Attend Employment Equity meetings.

Report on Employment Equity plan.

Maintain register in terms of financial impact.

General

Approval of HR&Payroll policy requests.

Gsuite Platform– CMI access.

Credit card payments.

Structure&Capacity Management

Continuously review, manage and amend IA structure and capacity.

Formulate an annual internal audit plan detailing IA activities for the year.

Oversight of Internal Audit Activities

Direct and manage IA activities and review IA reports together with management of the internal audit staff.

Schedule follow‑up audits focused on findings and enhancing the control environment of the entity together with management’s responses.

Report to ARC on IA activities, IA reports and other SLA required audits (External).

Schedule Follow‑Up Audits

Plan and schedule regular follow‑up audits focused on findings and enhanced controls confirmed in Management’s responses.

Annual Budget and Cost Monitoring

Prepare and coordinate annual budget for IA function and structure with monthly cost monitoring (annual&monthly).

Stock‑Take Involvement

Ensure IA involvement with the planning, scheduling, attendance and execution of routine stock‑takes and review overall controls (Bi‑Annual).

Perform routine stock takes to determine expired stock, stock not accounted for, high‑risk stock and prepare a plan for management to manage stock levels appropriately.

Audit and analyse stock reports to ensure that SLAs are kept.

Ensure appropriate log fees are billed.

External Audit Involvement

Coordinate and assist with external audit of AFS and ensure acceptable progress and support from FM’s.

Engage with business and management to review risk register, reassess and amend/update accordingly.

Report to ARC on reviewed risk register and highlight changes and most prominent risks.

Involvement in Business Activity Forums

Ensure participation, engagement and involvement with various business activity forums and advise/give inputs and assess the results.

Manage insurance claim risk.

Involvement with and coordination with insurers&intermediaries on potential PI claims and help reduce the risk of the business.

Group Information Officer Role

Research and assess responsibilities of role as GIO&DIO’s of subsidiaries and confirm expectations.

Develop and coordinate annual POPIA training and awareness campaigns together with the deputy information offers of each business unit.

Review/Update POPIA Policy&Compliance Framework

Ensure POPIA policy, compliance framework and other POPIA guidelines are reviewed regularly.

Facilitate POPIA Forums&Reporting

Schedule and facilitate POPIA Compliance Committee meetings and reporting to business and Information Regulator.

Enhance Management Accountability

Ensure that management and staff understand their responsibilities towards all stakeholders (ethics, policies and mandate).

Promote transparency, consistency and efficiency in all activities, resource utilisation and decision‑making.

Aid in Achieving Strategic Goals

Assist and advise on the fair and responsible pursuit of strategic objectives.

King IV Compliance

Ensure that the business is KING IV compliant and advise the business on any changes and potential improvements with the business structure.

Support to Ntshona Langa by performing certain financial management activities (Payment processing and payroll).

RCF repayments

ABSA RCF repayments of interest and capital on debt structure (FM’s) and updating ABSA access and rights for GFM administrator rights and as authorised signatory.

Provision and income tax

Coordinate and facilitate provisional income tax submissions and payments.

Annual Returns

Coordinate and facilitate the process of submission of annual returns for entities with CIPC.

Cash Flow

Cash flow management and daily transfer of surplus funds from current accounts to investment accounts.

Policy approvals

Approval of HR&Payroll policy requests (advances, level adjustments, leave related requests&reimbursements, farewell functions).

QUALIFICATIONS

Bachelor of Accounting Science.

EXPERIENCE Minimum

Internal auditing.

Sage VIP.

Statutory compliance.

People management.

Ideal

Internal auditing.

Statutory compliance.

Financial management and budgeting.

Corporate and individual tax.

Dealings with SARS.

Registered CA(SA).

Leadership.

Problem solving.

Communication.

Analysis.

Interpersonal skills.

Mathematical proficiency.

Technological skills.

Ability to work independently.

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace.”

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