Finance Administrator, Pretoria

Menlo Park, South Africa | Posted on 31/01/2026 Nxatel is a Modern Unified communication platform, for Small and Medium businesses. That allows you to get local numbers from over 10+ African countries to use on any device. It’s easy to set-up you just need is 3 minutes and you gain access to the cloud phone system, virtual meetings, team chats and cloud storing all in a secure platform

Job Description

Finance Administrator– NxaTel Role Overview The

Finance Administrator

is responsible for supporting the day-to-day financial and administrative operations of NxaTel. This role focuses on accurate execution across billing, receivables, supplier payments, stock and asset administration, and financial controls.

The position is hands-on and process-driven, requiring strong attention to detail, reliability, and the ability to work across teams. While this role does not include supervisory responsibilities, it plays a critical role in ensuring financial accuracy, compliance, and operational efficiency within the business.

Key Responsibilities Prepare and process all customer billing cycles accurately and on time.

Manage third-party expenses related to billed customers and ensure correct allocation and reconciliation.

Monitor outstanding receivables and actively follow up on overdue accounts.

Prepare and maintain billing, collections, and credit note reports.

Update debtor and collection reports regularly.

Generate and post monthly invoice upload files.

Post receipts and ensure debtor records remain accurate and up to date.

Escalate unresolved or high-risk overdue accounts through internal escalation processes or approved third-party collectors.

Track overdue accounts and prepare a

weekly Top 20 overdue clients report .

Respond to and resolve billing queries clearly and professionally.

Process supplier invoices and ensure payments are prepared in line with agreed terms.

Assist with procurement administration, including collecting supplier quotations and supporting purchase approvals.

Maintain accurate supplier records in accordance with financial policies.

Reconcile supplier statements and resolve discrepancies promptly.

3. Stock&Asset Administration Capture and maintain stock records, including purchases and usage tracking.

Assist with stock reconciliations and reporting.

Maintain accurate asset records and support the upkeep of the asset register in collaboration with IT and Operations.

Ensure assets are correctly recorded, tagged, and accounted for.

4. Expense&Cashflow Controls Administer petty cash, ensuring proper documentation, approvals, and reconciliations.

Capture and track business expenses in line with company policies.

Support cashflow monitoring through accurate data capture and reporting.

Adhere strictly to internal controls and financial procedures.

5. Pricing&Cross-Functional Support Maintain pricing files and ensure updates are accurately captured.

Support the communication of approved pricing changes to relevant teams.

Assist with preparing financial data and reports for management and cross-functional teams.

6. Administrative Support Provide general office and finance-related administrative support.

Assist with procurement coordination and documentation.

Support executive and operational teams with financial and administrative queries.

Follow and uphold administrative SOPs and company policies at all times.

Requirements

Requirements Skills&Attributes Strong administrative and organisational skills.

High attention to detail and accuracy.

Good written and verbal communication skills.

Strong sense of accountability and reliability.

Ability to work under pressure and manage multiple priorities.

Analytical mindset with a practical, problem-solving approach.

Positive attitude with a willingness to learn and grow.

UIF contributions.

After permanent appointment:

Provident Fund with Funeral Cover .

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