Client Communications&Executive Assistant (High-Trust Role), Pretoria

BriskFlow | Cape Town (Northern Suburbs preferred) | Hybrid possible BriskFlow is a growing SaaS business serving multi-branch clients nationally. We’re hiring a high-trust person to become the

front door for client communication

and a

trusted assistant to the Directors .

This is not a“just admin” role. Your job is to bring order, protect the Directors’ time, and ensure client requests are handled professionally and driven to completion.

Start Date As soon as possible

CV needs to be emailed to



What success looks like (non-negotiable outcomes)

Clients get

fast, clear, professional

communication.

Nothing falls through the cracks : every request is logged, assigned, followed up, and closed.

The Directors regain focus time because you handle the bulk of day-to-day client communication and coordination.

Key responsibilities

Manage inbound client communication (email + WhatsApp; calls when needed)

Draft professional replies, follow-ups, confirmations, and updates

Convert client requests into actionable tasks (support queries, feature requests, onboarding/data requests)

Follow up internally until completion, escalte when necessary, and close the loop with the client

Support the Directors with scheduling, reminders, meeting notes, action lists, and ad hoc coordination

The person we’re looking for

Highly organised and detail-driven (checklists and structure come naturally)

Calm under pressure and consistently professional with all personality types

Confident, tactful, and able to push for answers and deadlines without being rude

High integrity and trustworthy (this role involve sensitive access)

Requirements

3+ years in a role requiring professional client communication + coordination (EA, client success/support coordinator, office manager, project/account coordinator, senior administrator)

Confident with email, calendars, documents and spreadsheets (Google or Microsoft)

Able to work independently and take ownership

Reliable internet, laptop and transport

Location Cape Town preferred (Northern Suburbs ideal). Hybrid/remote possible for the right person, with availability for occasional in-person sessions.

How to apply (follow exactly) Send your CV + a short cover letter (max 1 page) including below to



Your suburb/area

Years of relevant experience

Two examples where you managed client communication and drove tasks to completion

Optional: your 16Personalities type– will be asked to complete this)

Shortlisted candidates will complete a practical work sample:

Inbox triage + drafting replies

Turning client requests into a task register and closing them out

Applications that don’t follow the above instructions will not be considered.

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